Human Resources Officer at Save the Child

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TITLE: Human Resources Officer

TEAM/PROGRAMME: Human Resources and Administration

LOCATION: Dar es salaam
GRADE: 4

CONTRACT TYPE: National
Child Safeguarding:

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Human Resources Officer will ensure quality, efficient and proactive HR services for Save the Children staff located in Dar es salaam, Rukwa, Iringa and Morogoro. She/he will work with close collaboration and support from the HR and Administration team based in Dar. She/he will be involved in all HR areas such as staff recruitment, training, development, management of employee relation issues and being the main point of contact for employee under Lishe Endelevu program.

SCOPE OF ROLE:

Reports to: Senior Field Operations Manager

Dimensions: Based in Dar es salaam with 30% travel to the field offices.

Number of direct reports: Nil

KEY AREAS OF ACCOUNTABILITY:

Recruitments

Support in advertising open positions and circulating the adverts to all important forums
Support shortlisting, contacting candidates for interviews, participating in the interview and selection process then conducting reference checks
Supporting the HR team in updating the Recruitment Tracker

HR Information Management

In collaboration with the HR team establish and maintain staff databases to capture basic information such as personal details, education background and work experiences and share brief staff profiles.
Sharing an updated staff list with the HR and Admin Director on a monthly basis

Staff leave management

Guide staff on the use of online leave system and verify the data in the system
Follow up with line managers to ensure staff leave plans are made and leave is taken on time
Keeping an updated leave tracker as per SCI guidance
Prepare monthly leave reconciliation

Administration Management

Work with HR and Admin Coordinator to facilitate the administrative requirement on collection and submission of work permit documents.
Ensure new staff are registered for medical cover, pension scheme, life insurance package
Administer the Staff Health Insurance scheme in close collaboration with the relevant Brokers and Service Providers.
Follow appropriate exit procedures for staff leaving Save the Children

Performance Management

Support the Performance Management process by ensuring that all staff have submitted the Performance Reviews and work objectives on time
Follow up to ensure Probation Review of new staff has been completed on time
Compile employee development plans and provide quarterly progress to the HR and Admin Director

Policy areas

Ensure all staff compliance with relevant Save the Children policies and procedures in respect to child safeguarding, health and safety, security, fraud & dishonest and other relevant policies during emergencies

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to

Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE.

Relevant Degree in HR Management
At least four year’s relevant experience in HR management within a busy organisation
Experience in recruitments
Excellent written and verbal communication skills
Proficiency in working with computers particularly spreadsheets and word processing
Proven records management experience i.e. for both paper and electronic filing systems
Experience of working within a team and actively involved in team building
Ability to work within a multi-cultural setting
Ability to multitask and prioritise well
High level of confidentiality and integrity