Job opportunities at Virginia Tech’s Tanzania Agricultural Education and Development project (SUA morogoro)
Accounting Assistant
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a highly organized and efficient Accounting Assistant.
Basic Function
The purpose of the position is to provide accounting processing support to the Finance & Administration
Team and the PMU. This will include processing transactions in QuickBooks, obtaining receipts for
expenditures, scanning receipts for expenditures, obtaining and documenting proper approvals for
transactions, preparing account reconciliations, processing properly approved disbursements, researching
and responding to transaction questions, and other duties as assigned.
Specific Duties and Responsibilities
• Under the supervision of the Senior Accountant, implements the established internal control
system that conform to the rules and regulations of USAID and Virginia Tech.
• Process project expenditure transactions in accordance with project guidelines for obtaining
multiple quotes, proper approval authorizations, proper receipt documentation, assuring vendors
are not barred, and assuring adequate budget exists.
• Assist with processing transactions properly in QuickBooks such as purchase order creation and
approval, accounts payable maintenance, vendor payments, travel advance entries and travel
reimbursement settlement.
• Properly file and store supporting accounting documents in hard copy files and electronic files.
• Assist with the process of scanning receipt documents and transmittal to Home Office for
reimbursement.
• Assist in processing field financial reports and produce relevant reconciliations.
• Ensure proper files, both hard and electronic copies, are maintained to support all transactions
processed.
• Process travel logistic support for flight accommodation reservations approvals, etc.
• Follow project procedures for processing travel approvals, travel advances, travel
reimbursement/settlement, and QuickBooks entries.
• Other duties as assigned.
Qualifications and requirements
• Minimum Diploma in management, accounting, finance, degree preferred but not essential
• At least two years’ experience providing accounting assistance in a professional setting,
preferable with a USAID project.
• Proficiency with financial management software/computer skills, well versed in MS Excel
required. Proficiency with QuickBooks preferred.
• Excellent written and verbal communication skills, strong interpersonal and diplomatic skills
• Solid organizational skills - the ability to work under pressure in an environment of
frequently changing demands.
• Fluent in English is required. Kiswahili is preferred.
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
=========
Knowledge and Communications Manager
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Knowledge and Communications Manager.
Basic Functions
Under the supervision of the Deputy Chief of Party, the knowledge Management and
Communication Manager works with the Communications Specialist in the Home Office to
develop communication efforts to promote project visibility, including; maintaining a website,
social networking mechanisms and communication procedures and clearances. The incumbent
will be expected to build relationships with local, regional and international media to promote
project activates and impact.
Specific Duties and Responsibilities
1. Creating innovative materials, press- release, communication, social media, posters,
pamphlets, brochures and other written documents and blogs to tell the story of the
project impact
2. Developing the communication strategy
3. Providing input into the development of documents and letters.
4. Working with Communications Specialist in the Home Office, to edit and proofread
project materials, press releases, blog, social media, and posters, articles and publications.
5. Preparing PMU press-releases and blogs
6. Developing, maintaining, and updating project web site.
7. Maintaining required record keeping and documentation and project activity photos
8. Assisting with a variety of PMU communications including creation of PowerPoints
presentations, publications to ensure they are appropriately branded as per USAID
procedures and regulations.
9. Assisting the Administrative Assistant with the organization of meetings, activities and
events
10. Handling incoming requests for information from the media outlets
11. Staying current on USAID/Tanzania marketing and branding requirements as well as
Virginia Tech policies as per operation manual.
12. Carrying out other duties assigned by the Chief of Party and the Deputy Chief of Party.
Qualifications and Requirements
• Bachelor’s degree in communication, public relations and journalism
• Strong computer skills including expert use of Microsoft, database, web content, web
design and management and website maintenance
• Proficiency with Adobe in Design, Photoshop, Illustrator and Premiere
• Strong written, verbal and presentation skills
• Experienced photographer and editing software skills
• Strong communication skills in social media (especially Facebook, Twitters, LinkedIn)
and the ability to perform updating as required
• Excellent English grammar, spelling, punctuation and editing skills
• Two to three years of experience in communication, social media, public relation and
messaging and media relations
• Strong organizational and time management skills
• Demonstrated ability to multi task activities to completion and within deadline
• Excellent interpersonal skills, team player and self-initiative
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
=========
Partnerships and Community Engagement Manager
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Partnerships and
Community Engagement Manager
Basic Functions
Under the supervision of the Deputy Chief of Party, the Partnerships and Community
Engagement Manager will assist in coordinating and collaborating with government officials,
USAID and other development partners, research institutions, the private sector, community
members and other stakeholders. The Manager will develop strategies for building and
maintaining partnerships with the private sector, public, international and local non-government
organizations, and higher-learning institutions to respond to farming community’s technological
and technical needs. The Manager will work closely with MATI and SUA Outreach
Coordinators.
Specific Duties and Responsibilities
• Working closely with the Deputy Chief of Party in providing support in maintaining
communication and partnership with internal and external partners;
• Helping in expanding and strengthening partnerships with government organizations,
development projects, academic institutes, private sector, and international and local
NGOs, as well as community groups;
• Liaising with key government counterparts to ensure effective partnership, with special
attention to Ministry of Agriculture, Ministry of Local Government, Ministry of
Education, and Ministry of Labor, and other partners;
• Supporting the negotiation of partnership frameworks between the AgED project and
national partners,
• Regularly sharing/updating relevant information and data on best practices, lessons
learned, and specific expertise.
• Using an adaptive management approach, designing compelling concepts and programs
to facilitate the Collaborating, Learning, and Adapting (CLA) framework
• Carrying out other duties assigned by the Chief of Party and the Deputy Chief of Party.
Qualifications and Requirements
• Bachelor’s degree in management, economics, sociology, education, or international
development.
• Strong computer skills including expert use of Microsoft, database, web content, web
design and management and website maintenance
• Strong written, verbal and presentation skills
• Strong communication skills in social media (especially Facebook, Twitters, LinkedIn)
and the ability to perform updating as required
• Excellent English grammar, spelling, punctuation and editing skills
• Strong organizational and time management skills
• Demonstrated ability to multi task activities to completion and within deadline
• Excellent interpersonal skills, team player and self-initiative
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
==========
Senior Accountant
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Senior Accountant.
Basic Function
The purpose of the position is to provide financial support to the Finance and Administrative Manager
(FAM) and the PMU. This will involve implementing and maintaining effective and efficient internal
control and accounting procédures.
Specific Duties and Responsibilities
• Under the supervision of the Financial and Administration Manager, implements the established
internal control system that conform to the rules and regulations of USAID and Virginia Tech.
• Assist the Finance and Administrative Manager (FAM) to prepare timely and accurate reporting
of project and operating expenditure in the expense invoice expenditures to be submitted to
Virginia Tech.
• Verify that all the transactions reported to the system conform to the project budget, insuring that
the correct budget line items are used. Also, ensure that all transactions conform to the USAID
guidance, Virginia Tech policy and procedure applicable to the approved as per operation
manual.
• Assist the FAM in budget monitoring, financial reporting and analysis, accounting and record
keeping. Ensuring funds usage does not exceed the budget.
• Provide on-going financial administration to project including reviewing of purchase requisitions,
quotations and vendor invoices.
• Under the direction of the Finance and Administrative Manager, assist in the preparation of the
annual work plans and budget in line with the guidelines provided by Virginia Tech.
• Assist in ensuring that project accounting records for the partners are properly maintained for
internal audit.
• Assist in processing field financial reports and produce relevant reconciliations.
• Ensure proper files, both hard and soft copies, are maintained to support all transaction process.
• Process travel logistic support for flight accommodation reservations approvals and workshops
and meeting etc.
• Ensure that petty cash expenses are reviewed, corrected, approved, and submitted, for
replenishment.
• Follow project procedures for processing travel approvals, travel advances, travel
reimbursement/settlement, and QuickBooks entries.
• Establish working relationships with the Home Office (HO) in Blacksburg, on the chart of
accounts and reporting systems that fit the Virginia Tech accounting and reporting systems
• Account for all advances made with client institutions in the field
• Prepare quarterly PMU cash forecasts for review by PMU and submission to HO to keep the
PMU revolving fund current.
• Manage the PMU staff payroll contract and confirm compliance with Tanzanian laws.
• Prepare and design finance procedures training materials and provide training to the staff for their
use in the field and in Morogoro Program Management Unit (PMU).
• Other duties as may be assigned by the Finance and Administration Manger.
Qualifications and requirments
• Bachelor’s degree in Accounting, finance or Business Administration, or related field.
• Five years progressive work experience in an accounting environment with USAID, private
or non-government organization preferred.
• Three years of supervisory experience in administrative and finance management preferred.
• Solid understanding of fund accounting required
• Proficiency with financial management software/computer skills, well versed in MS Excel
required. Proficiency with QuickBooks preferred.
• Excellent written and verbal communication skills, strong interpersonal and diplomatic skills
• Solid organizational skills - the ability to work under pressure in an environnent of
frequently changing demands.
• Fluent in English is required. Kiswahili is preferred.
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
=========
Agricultural Education and Training Specialist
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Agricultural Education and
Training Specialist.
Basic Function:
Under the supervision of the Agricultural Education and Training Manager, the Agricultural
Education Training Specialist will be responsible for strategy, planning, implementation,
monitoring, and creating a learning agenda for faculty and student training, curriculum and
pedagogy development, agricultural extension training, and student internships. The Specialist
will also be responsible for pedagogical as well as subject-matter technical assistance to MATIs.
Furthermore, the Specialist will be responsible for managing gender and youth activities. In
carrying out the basic function, the officer will interface with SUA and MATIs outreach
coordinators.
Specific Duties and Responsibilities
• Working with SUA in identifying pedagogical and content knowledge gaps in MATIs
and developing strategies for addressing the gaps;
• Working with SUA and Women and Gender in Development specialists in the Home
Office in identifying gender issues relevant to the goals of the project and proposing
strategies for addressing the issues;
• Working with SUA and the Home Office in identifying youth issues relevant to the goals
of the project and proposing strategies for addressing the issues;
• Preparing and disseminating materials for recruiting degree participants;
• Working with MATIs and MALF and MANRLF to identify training candidates;
• Developing and implementing plans for project-sponsored short-term training in
conjunction with others at the ministries, MATIs, and the PMU;
• Assisting with gender mainstreaming by making gender issues an automatic
consideration as activities are conceived, designed, and implemented throughout the
project cycle.
• Working with SUA’s Gender Center to integrate analysis, issues and equity by
developing approaches and methodologies for integrating gender issues into the project
initiatives.
• Carrying out other duties assigned by the Chief of Party and the Deputy Chief of Party.
Qualifications and Requirements
• Minimum of Bachelor’s degree in an agricultural, business, or technical specialization
will be required; a teaching qualification or a minimum of two years’ experience in
teaching an agricultural, business, or technical subject will be an added advantage;
• Demonstrated experience in gender or youth activities will be preferred;
• Strong computer skills including expert use of Microsoft, database, web content, web
design and management and website maintenance
• Strong written, verbal and presentation skills
• Excellent English grammar, spelling, punctuation and editing skills
• Strong organizational and time management skills
• Demonstrated ability to multi task activities to completion and within deadline
• Excellent interpersonal skills, team player and self-initiative;
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
============
Administrative Assistant
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Administrative Assistant
Basic Function
Reporting to the Chief of Party, the responsibility of the Administrative Assistant will be to
provide first class administrative and clerical support to the project management unit (PMU)
management, staff, and guests. Receive official guests and visitors of the PMU, 2) Provide
reception, administrative, financial and program support, 3) Ensure all internal and external
support requests are executed within established guidelines and to the highest professional
standards, and 4) Maintain business systems (phones, internet, copier), utilities, and
inventory.
Major Responsibilities:
• Receiving official guests and visitors of the program
• Ordering and maintaining stocks of office supplies for PMU and staff
• Keeping a log of purchase orders, invoices, bills, and receipts
• Carrying out daily facilities and housekeeping functions within the PMU e.g., keeping
official list of office key holders, emergency contacts, safety procedures, phone lists etc.
• Maintaining back-up copies of key records, files, and other project-related documents
Specific Duties
• Providing a warm professional welcome to internal and external visitors ensuring an
excellent first point of contact for everyone
• Utilizing excellent telephone manner and transfer incoming calls to the relevant parties
• Managing and facilitating a room booking for internal parties and external partners
• Ensuring that daily incoming and outgoing mail is delivered to the appropriate
destinations in a timely manner, and that all deliveries are distributed & stored as required
• Maintaining a log for security and to comply with Health and Safety regulations
• Keeping current photo ID’s for all PMU staff
• Updating and maintaining phone and contact lists (internal and external participants) for
the project
• Ensuring that regular checks are carried out and that fire/safety systems are all in working
order
• Providing a competent and professional support mechanism to all internal and external
parties
• Liaising with other members of administrative staff to ensure correct level of staffing is
achieved for the support team.
• Participating in weekly, bi-weekly and other staff meetings to coordinate activities and
learn from on-going implementation
• Producing reports on progress
• Carrying out any other duties as may be assigned by the Chief of Party
Qualifications and Requirements
• Minimum Diploma in management, accounting, finance, degree preferred but not
essential
• Two to three years of experience as Administrative Assistant or related experience
• Competence in use of standard software packages (Microsoft Word Processing,
spreadsheets, etc.)
• Exceptional English communication skills (written and spoken)
• Strong interpersonal skills, including ability effectively with the team
• Ability to multi-task, work under tight deadlines and effectively manage staff members to
deliver documentation in a timely manner
• Knowledge of Sokoine University of Agriculture, Tanzania’s National Agricultural
Research System, and the Tanzanian agricultural sector would be an advantage.
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history
by email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018
and the position will remain open until filled. Only short-listed candidates will be contacted.
==========
Driver (3 Positions)
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for drivers that demonstrate a client-oriented approach, high sense of responsibility, courtesy,
tact and the ability to work with people of different cultural backgrounds.
Job Description
Reporting to the Logistics Officer, the driver is responsible for driving and maintaining the
assigned motor vehicle and providing operational/logistics support to the project.
Duties
• Driving project vehicle to take project staff and visitors to the field, meetings and to and
from the airport.
• Ensuring availability of all the required documents/supplies including vehicle insurance,
vehicle logs, office directory, and map of the city/country, first aid kit, and necessary
spare parts.
• Delivering important documents to required destinations.
• Ensure that all deliveries have been signed and delivered to the correct recipient.
• Keeping vehicle clean and maintained at all times.
• Ensuring proper day-to-day maintenance of assigned vehicle through timely minor
repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car
washing, etc.
• Ensuring that all immediate actions required by rules and regulations are taken in case of
involvement in accidents.
• Assisting office work such as scanning, e-mailing and others.
• Giving suggestions on where we can get a proper garage for vehicle maintenance
• Ensuring cost-savings through proper use of vehicle, through accurate maintenance of
daily vehicle logs, and provision of inputs to preparation of the vehicle maintenance plans
and reports.
Qualifications and Requirements
• Secondary Education ( Form IV)
• Advanced Driver’s Certificate Grade I from the National Institute of Transport (NIT)
• Driver’s license and clean driving record
• Good eyesight, hearing and physical coordination
• Customer service skills, initiative, neat appearing, courteous
• Work well with little supervision
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three professional references and salary history by email to:
OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the position
will remain open until filled. Only short-listed candidates will be contacted.
=========
Finance, Grants and Administration Manager
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Finance, Grants and
Administration Manager.
Basic Function
The finance team seeks to achieve excellence in financial management by providing accurate and
timely financial services to the Project Management Unit (PMU), Home Office (HO) and
USAID/Tanzania Mission by adhering to established financial procedures and accounting
principles and by ensuring functional systems are in place to support the operations.
The Finance, Grants and Administrative Manager (FAM) has the overall responsibility for
ensuring accurate and timely financial support services. The FGAM oversees payroll processing
for the project, accounts payable processing and will serve as the primary financial advisor for
PMU and HO teams and partners. The Finance and Administration Manager has overall
supervisory responsibility for the PMU finance team and the administration team. The FGAM
oversees the accounting, payroll function and administrative teams, and provides leadership in
prioritizing team tasks. Meeting the financial obligations of the PMU includes payment
processing (e.g. rent, utilities, taxes, and purchases), bookkeeping, human resource management
(e.g. recruitment, leave management, benefits and personnel record management, payroll
processing and payroll tax compliance). Meeting the administrative obligations of the PMU
includes the supervision of PMU accounting staff and oversight of project field accountants
placed with MATIs and SUA, procurement processing and project inventory. This position helps
develops budgets for sub awards to partner institutions and manages local tasks regarding
budgeting and payments to sub awardees.
The FGAM reports to the COP (immediate supervisor) with a solid line and reports to the HO
Associate Director with a dotted line (oversight).
The FGAM provides support to the COP in budgeting and planning and is the PMU liaison with
the accounting team in the Home Office.
Specific Duties and Responsibilities
• Implement and maintain effective and efficient internal control and accounting procedures at
the PMU. Work with the HO finance team to refine established operating and accounting
procedures for procurement, human resource management, bank account management, etc.
• Properly apply project procedures for procurement selection, documentation and approval;
human resource management, bank account and cash management, conflict of interest
compliance, accounts payable management, financial reporting, etc.
• Coordinate correspondence between the PMU and the HO in processing documents for
review, authorizations, wire transfers and other necessary requests for information as they
arise.
• Assure that project financial management maintains a sufficient level of liquidity at the PMU
bank account and that the accounting conventions are being followed on a daily, weekly and
monthly basis as established between PMU and HO.
• Work closely with the HO and provide inputs on the planning of annual and quarterly
budgets for program administration and grant disbursements.
• Supervise the PMU finance team and provide guidance and oversight to the project field
accountants placed with the MATIs and SUA.
• Ensure up-to-date accounting of all transactions including, personnel payroll, travel
advances, purchase orders, vendor payments, and partner grant reimbursement coordination
with the HO.
• Establish and manage any PMU administrative support contract including IT support
contract, payroll processing contract, etc.
• With the assistance of the administrative assistant will develop a “Daily Vehicle Movement
log sheet” and a Daily Vehicle Checklist” which must be maintained in each vehicle.
• Conduct in conjunction with HO guidance, pre and post- award surveys and financial reviews
of prospective and existing grantees to determine the adequacy of their accounting systems
and internal controls, their financial status and their financial capability to implement grants.
• Provide oversight to the Administrative Assistant who coordinates the logistics and
transportation needs of the office and for visitors who are following up on work at AETRs
and other tasks.
• Oversee processing of payroll timesheets, payroll, payment of payroll taxes, leave reporting
and maintenance of personnel files.
• Participate in strengthening partners systems especially the accounting systems.
• Work with PMU program managers in capacity development for partners in financial
management.
• Participate in resolving grantee/contractor financial reporting problems by taking field trips
to monitor performance and project implementation.
• Provide advice and counsel to the Chief of Party as needed.
• Other duties or special activities assigned by the COP, DCOP and the HO finance team.
Qualifications :
• Master’s degree in Accounting, Finance, Business Administration or relevant field or a
Bachelor’s degree and sufficient relevant experience.
• A minimum of five years of professional experience in accounting and budgeting is
preferred. Experience within the USAID, a donor agency and /or private sector experience
with international firm is highly desirable.
• On-the- job-training in USAID accounting policies and procedures, financial methods, cash
management procedures is preferred.
• A thorough knowledge of professional accounting principles, theory, practices, and
terminology with regard to accounting is required.
• Proficiency with financial management software/computer skills, well versed in MS Excel
required. Proficiency with QuickBooks preferred.
• A high level of analytical and decision- making abilities and sound judgment. Must be able to
develop analyze operating budgets.
• Excellent written and verbal communication skills, strong interpersonal and diplomatic skills.
Must maintain good working relationship with PMU, HO and partners.
• Solid organizational skills - the ability to work under pressure in an environment of
frequently changing demands required.
• English proficiency is required, Kiswahili is preferred.
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
==========
Information Technology Specialist
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, and highly organized Information Technology Specialist.
Basic Function
Under the supervision of the Knowledge and Communications Manager, the IT Specialist’s
responsibility is to provide support services to project staff and connecting staff to the network
and assisting in the overall maintenance and repair. IT Specialist is responsible for the
installation, operation, and maintenance of computer systems and other technologies, such as
communication systems. He/she is the front-line person with regular contact with office
personnel. The IT Assistant may also help in other technological areas, such as Web design,
Internet security and Power Point and report presentations.
Specific Duties and Responsibilities
• Configuring and maintaining staff computers, including software installation, routine
antivirus and malware checks, software updates, and local backups;
• Follow project IT procedures and coordinate with Home Office (HO) IT expert;
• Providing help desk support to project staff and student’s, troubleshooting problems with
computer hardware, software and problem;
• Monitoring the local area network and fixing issues as they arise;
• Scheduling, setting up, and support routine teleconferences and video conferences for
project staff, students and stakeholders;
• Scheduling project workshop events into the calendar and send notification to staffs.
• Carrying out physical maintenance of office IT infrastructure;
• Setting up battery backup system and other equipment for project workshops/seminars,
meetings and conferences;
• Supporting procurement of IT equipment;
• Other duties as assigned.
Qualifications and Requirements
• Diploma or certificate in information systems, computer science, or IT-related filed.
Bachelor’s degree preferred
• Experience in providing computer maintenance
• Experience with videoconferencing equipment and platforms, including Skype and
Google Hangouts
• Advanced knowledge of MS Office programs including Word, Excel,, and Power Points
• Advanced knowledge of Windows operating systems
• Ability to independently troubleshoot hardware and software issues
• Familiarity with Google collaboration tools, including Drive, Docs, and Sheets
• Knowledge of local area network management
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
============
Logistics and Event Planning Officer
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Logistics and Event
Planning Officer.
Basic Function
Reporting to the Administrative Assistant, the responsibility of the Logistics and Event
Planning Officer will be to assist the PMU in coordinating logistics that facilitate the day-today
operations of the project. The Officer will manage the project’s transport fleet and
coordinate project events such as workshops, conferences and meetings.
Major Responsibilities:
• Managing transportation requirements
• Supervising project drivers
• Supporting the finance function in the procurement of project goods
• Keeping a log of purchase orders, invoices, bills, and receipts
• Coordinating project events
• Working with the Administrative Assistant in carrying out daily facilities and
housekeeping functions within the PMU e.g., keeping official list of office key holders,
emergency contacts, safety procedures, phone lists etc.
Specific Duties
• Developing and implementing Transport Vehicle maintenance schedules
• Developing and managing schedules for drivers
• Assisting in the implementation of policy guidelines and regulations on use and
management of the vehicle fleet.
• Coordinating the insurance and licensing of vehicles,
• Coordinating the usage and servicing of vehicles with a view to ensuring efficient and
economic utilization
• Making arrangements for hire of motor vehicles as needed
• Coordinating arrangements for arrivals and departures of project guests from outside the
country
• Coordinating with Tanzanian Government officials for Visa issues for project needs
• Working with appropriate project officers to develop and monitor timelines and deadlines
related to all aspects of project events (such as workshops, conferences, boot camps,
stakeholder forums, etc),
• Working with project officers to develop a program for events, including speakers, topics,
and timing and communication with participants regarding their commitment to the event
and their needs related to attending the event (i.e. travel, reimbursement, handouts, bios,
etc.)
• Submitting programs to appropriate individuals for approval.
• Managing database and registration processes, including on‐site registrations, to ensure
accurate registration data, name badges (and ribbons), etc.
• Managing and working with appropriate staff to evaluate all events, ensuring continual
improvement and quality
• Providing any follow‐up to the events such as thank‐you letters to speakers, partners,
government officials, etc., as needed.
• Carrying out any other duties as may be assigned by the Administrative Assistant
Qualifications and Requirements
• Minimum of Diploma in relevant subject (e.g. business administration, procurement,
logistics, commerce, store management) OR demonstrated logistical experience with a
local or International organisation/company
• Experience of making logistical arrangements for organizing events and Meetings
• Experience of asset management and procurement
• Experience of finance management
• Effective verbal and written communications and interpersonal skills
• Excellent organizational skills
• Excellent computer skills including Excel, Word etc.
• Ability to problem- solve and make sound operational decisions
• Fluency in written and spoken English essential
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history
by email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018
and the position will remain open until filled. Only short-listed candidates will be contacted.
==========
Monitoring, Evaluation and Learning Manager
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development (AgED) project, a USAID funded
project, based at Sokoine University of Agriculture(SUA) in Morogoro, Tanzania, is seeking a
Monitoring, Evaluation and Learning (MEL) Manager who will play a critical role in the design
and implementation of the overall MEL plan for the Education and Development project.
Basic Functions
The MEL Manager reports to the Deputy Chief of Party and will provide technical leadership and
support to the Project Management Team (PMU) in the capacity building for, and
implementation of, MEL activities of the project. Specifically, the MEL Manager will support
the AgED project in designing and implementing its monitoring system along with multiple
mixed methods baseline and evaluation activities to rigorously test the impact of the
interventions. S/he will ensure, in partnership with the AgED project team, that the project
contributes its broader goals to advance the sustainability of the Tanzanian agricultural education
and training (AET) system to produce a skilled agricultural workforce that meets labor market
needs to contribute to agricultural productivity, income generation, and food security.
Specific Duties and Responsibilities
Monitoring
• Oversees the development of all monitoring and evaluation deliverables;
• Provides technical support in designing and implementing monitoring systems and
learning processes
• Manages all aspects of M&E data collection, analysis and reporting on performance
indicators by project team members and project counterparts;
• Develops, tracks and updates the MEL Plan to monitor the achievement of indicator
targets and examine project progress towards desired outcomes and impact;
• Contributes to writing quarterly and annual technical reports to and to serve as point of
contact on all project M&E requests
• Manages all inputs and changes to the Theory of Change and MEL including setting out
specific quantifiable performance indicators and targets for overall objectives;
• Establishes/refines monitoring systems and tools to measure project progress;
• Develops/refines methodology for field data collection, surveys and survey instruments;
• Ensures that relevant M&E data and information is uploaded into the project Knowledge
Management System and the creates an M&E database in a timely manner; and
• Utilizes critical inputs, feedback, and assessments from evaluation partners to inform
changes in program approaches and scale-up.
Data Collection and Evaluation
• Coordinate evaluations with partners and vendors, as provided in project documents and
operations research, including design, data collection, management and analysis;
• Work with MATIs and partners to collect information from field based interviews and/or
focus groups with beneficiaries;
• Conduct data analysis and writes project reports; and
• Ensure quality of data collected through periodic verification procedures including
routine data quality audits.
Qualifications
• An M.A. or M.Sc. degree in social sciences, economics, sociology or anthropology,
international development, evaluation research, statistics, or a related field or a BS degree
and significant relevant experience;
• At least 8 years of experience in designing, managing and implementing results-based
M&E activities preferred;
• Experience working, living and/or researching in Africa is desired;
• Experience analyzing quantitative and qualitative data;
• Experience designing and conducting key informant interviews and focus groups;
• Experience managing and designing monitoring methodologies related to education,
desired;
• Experience working with an international development organization and knowledge of
reporting procedures, USG cooperative agreements and grant regulations, best practices,
guidelines and tools for monitoring and evaluation, especially impact evaluation;
• Strong technical skills, including ability to process and analyze data using one or more
statistical software packages, including at least one of the following: SPSS, Epi-Info,
Stata, MS Access
• Proven experience filling out Results Monitoring Plans (RMPs)
• Proven ability to establish and maintain interpersonal and professional relationships with
donors, host-country counterparts and other key stakeholders
• Excellent reporting skills, including in English
• Excellent verbal, interpersonal and presentation skills in English
• Kiswahili language required
• Proficiency in word processing and Microsoft Office
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
===========
Source: Mwananchi 11 January, 2018
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a highly organized and efficient Accounting Assistant.
Basic Function
The purpose of the position is to provide accounting processing support to the Finance & Administration
Team and the PMU. This will include processing transactions in QuickBooks, obtaining receipts for
expenditures, scanning receipts for expenditures, obtaining and documenting proper approvals for
transactions, preparing account reconciliations, processing properly approved disbursements, researching
and responding to transaction questions, and other duties as assigned.
Specific Duties and Responsibilities
• Under the supervision of the Senior Accountant, implements the established internal control
system that conform to the rules and regulations of USAID and Virginia Tech.
• Process project expenditure transactions in accordance with project guidelines for obtaining
multiple quotes, proper approval authorizations, proper receipt documentation, assuring vendors
are not barred, and assuring adequate budget exists.
• Assist with processing transactions properly in QuickBooks such as purchase order creation and
approval, accounts payable maintenance, vendor payments, travel advance entries and travel
reimbursement settlement.
• Properly file and store supporting accounting documents in hard copy files and electronic files.
• Assist with the process of scanning receipt documents and transmittal to Home Office for
reimbursement.
• Assist in processing field financial reports and produce relevant reconciliations.
• Ensure proper files, both hard and electronic copies, are maintained to support all transactions
processed.
• Process travel logistic support for flight accommodation reservations approvals, etc.
• Follow project procedures for processing travel approvals, travel advances, travel
reimbursement/settlement, and QuickBooks entries.
• Other duties as assigned.
Qualifications and requirements
• Minimum Diploma in management, accounting, finance, degree preferred but not essential
• At least two years’ experience providing accounting assistance in a professional setting,
preferable with a USAID project.
• Proficiency with financial management software/computer skills, well versed in MS Excel
required. Proficiency with QuickBooks preferred.
• Excellent written and verbal communication skills, strong interpersonal and diplomatic skills
• Solid organizational skills - the ability to work under pressure in an environment of
frequently changing demands.
• Fluent in English is required. Kiswahili is preferred.
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
=========
Knowledge and Communications Manager
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Knowledge and Communications Manager.
Basic Functions
Under the supervision of the Deputy Chief of Party, the knowledge Management and
Communication Manager works with the Communications Specialist in the Home Office to
develop communication efforts to promote project visibility, including; maintaining a website,
social networking mechanisms and communication procedures and clearances. The incumbent
will be expected to build relationships with local, regional and international media to promote
project activates and impact.
Specific Duties and Responsibilities
1. Creating innovative materials, press- release, communication, social media, posters,
pamphlets, brochures and other written documents and blogs to tell the story of the
project impact
2. Developing the communication strategy
3. Providing input into the development of documents and letters.
4. Working with Communications Specialist in the Home Office, to edit and proofread
project materials, press releases, blog, social media, and posters, articles and publications.
5. Preparing PMU press-releases and blogs
6. Developing, maintaining, and updating project web site.
7. Maintaining required record keeping and documentation and project activity photos
8. Assisting with a variety of PMU communications including creation of PowerPoints
presentations, publications to ensure they are appropriately branded as per USAID
procedures and regulations.
9. Assisting the Administrative Assistant with the organization of meetings, activities and
events
10. Handling incoming requests for information from the media outlets
11. Staying current on USAID/Tanzania marketing and branding requirements as well as
Virginia Tech policies as per operation manual.
12. Carrying out other duties assigned by the Chief of Party and the Deputy Chief of Party.
Qualifications and Requirements
• Bachelor’s degree in communication, public relations and journalism
• Strong computer skills including expert use of Microsoft, database, web content, web
design and management and website maintenance
• Proficiency with Adobe in Design, Photoshop, Illustrator and Premiere
• Strong written, verbal and presentation skills
• Experienced photographer and editing software skills
• Strong communication skills in social media (especially Facebook, Twitters, LinkedIn)
and the ability to perform updating as required
• Excellent English grammar, spelling, punctuation and editing skills
• Two to three years of experience in communication, social media, public relation and
messaging and media relations
• Strong organizational and time management skills
• Demonstrated ability to multi task activities to completion and within deadline
• Excellent interpersonal skills, team player and self-initiative
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
=========
Partnerships and Community Engagement Manager
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Partnerships and
Community Engagement Manager
Basic Functions
Under the supervision of the Deputy Chief of Party, the Partnerships and Community
Engagement Manager will assist in coordinating and collaborating with government officials,
USAID and other development partners, research institutions, the private sector, community
members and other stakeholders. The Manager will develop strategies for building and
maintaining partnerships with the private sector, public, international and local non-government
organizations, and higher-learning institutions to respond to farming community’s technological
and technical needs. The Manager will work closely with MATI and SUA Outreach
Coordinators.
Specific Duties and Responsibilities
• Working closely with the Deputy Chief of Party in providing support in maintaining
communication and partnership with internal and external partners;
• Helping in expanding and strengthening partnerships with government organizations,
development projects, academic institutes, private sector, and international and local
NGOs, as well as community groups;
• Liaising with key government counterparts to ensure effective partnership, with special
attention to Ministry of Agriculture, Ministry of Local Government, Ministry of
Education, and Ministry of Labor, and other partners;
• Supporting the negotiation of partnership frameworks between the AgED project and
national partners,
• Regularly sharing/updating relevant information and data on best practices, lessons
learned, and specific expertise.
• Using an adaptive management approach, designing compelling concepts and programs
to facilitate the Collaborating, Learning, and Adapting (CLA) framework
• Carrying out other duties assigned by the Chief of Party and the Deputy Chief of Party.
Qualifications and Requirements
• Bachelor’s degree in management, economics, sociology, education, or international
development.
• Strong computer skills including expert use of Microsoft, database, web content, web
design and management and website maintenance
• Strong written, verbal and presentation skills
• Strong communication skills in social media (especially Facebook, Twitters, LinkedIn)
and the ability to perform updating as required
• Excellent English grammar, spelling, punctuation and editing skills
• Strong organizational and time management skills
• Demonstrated ability to multi task activities to completion and within deadline
• Excellent interpersonal skills, team player and self-initiative
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
==========
Senior Accountant
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Senior Accountant.
Basic Function
The purpose of the position is to provide financial support to the Finance and Administrative Manager
(FAM) and the PMU. This will involve implementing and maintaining effective and efficient internal
control and accounting procédures.
Specific Duties and Responsibilities
• Under the supervision of the Financial and Administration Manager, implements the established
internal control system that conform to the rules and regulations of USAID and Virginia Tech.
• Assist the Finance and Administrative Manager (FAM) to prepare timely and accurate reporting
of project and operating expenditure in the expense invoice expenditures to be submitted to
Virginia Tech.
• Verify that all the transactions reported to the system conform to the project budget, insuring that
the correct budget line items are used. Also, ensure that all transactions conform to the USAID
guidance, Virginia Tech policy and procedure applicable to the approved as per operation
manual.
• Assist the FAM in budget monitoring, financial reporting and analysis, accounting and record
keeping. Ensuring funds usage does not exceed the budget.
• Provide on-going financial administration to project including reviewing of purchase requisitions,
quotations and vendor invoices.
• Under the direction of the Finance and Administrative Manager, assist in the preparation of the
annual work plans and budget in line with the guidelines provided by Virginia Tech.
• Assist in ensuring that project accounting records for the partners are properly maintained for
internal audit.
• Assist in processing field financial reports and produce relevant reconciliations.
• Ensure proper files, both hard and soft copies, are maintained to support all transaction process.
• Process travel logistic support for flight accommodation reservations approvals and workshops
and meeting etc.
• Ensure that petty cash expenses are reviewed, corrected, approved, and submitted, for
replenishment.
• Follow project procedures for processing travel approvals, travel advances, travel
reimbursement/settlement, and QuickBooks entries.
• Establish working relationships with the Home Office (HO) in Blacksburg, on the chart of
accounts and reporting systems that fit the Virginia Tech accounting and reporting systems
• Account for all advances made with client institutions in the field
• Prepare quarterly PMU cash forecasts for review by PMU and submission to HO to keep the
PMU revolving fund current.
• Manage the PMU staff payroll contract and confirm compliance with Tanzanian laws.
• Prepare and design finance procedures training materials and provide training to the staff for their
use in the field and in Morogoro Program Management Unit (PMU).
• Other duties as may be assigned by the Finance and Administration Manger.
Qualifications and requirments
• Bachelor’s degree in Accounting, finance or Business Administration, or related field.
• Five years progressive work experience in an accounting environment with USAID, private
or non-government organization preferred.
• Three years of supervisory experience in administrative and finance management preferred.
• Solid understanding of fund accounting required
• Proficiency with financial management software/computer skills, well versed in MS Excel
required. Proficiency with QuickBooks preferred.
• Excellent written and verbal communication skills, strong interpersonal and diplomatic skills
• Solid organizational skills - the ability to work under pressure in an environnent of
frequently changing demands.
• Fluent in English is required. Kiswahili is preferred.
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
=========
Agricultural Education and Training Specialist
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Agricultural Education and
Training Specialist.
Basic Function:
Under the supervision of the Agricultural Education and Training Manager, the Agricultural
Education Training Specialist will be responsible for strategy, planning, implementation,
monitoring, and creating a learning agenda for faculty and student training, curriculum and
pedagogy development, agricultural extension training, and student internships. The Specialist
will also be responsible for pedagogical as well as subject-matter technical assistance to MATIs.
Furthermore, the Specialist will be responsible for managing gender and youth activities. In
carrying out the basic function, the officer will interface with SUA and MATIs outreach
coordinators.
Specific Duties and Responsibilities
• Working with SUA in identifying pedagogical and content knowledge gaps in MATIs
and developing strategies for addressing the gaps;
• Working with SUA and Women and Gender in Development specialists in the Home
Office in identifying gender issues relevant to the goals of the project and proposing
strategies for addressing the issues;
• Working with SUA and the Home Office in identifying youth issues relevant to the goals
of the project and proposing strategies for addressing the issues;
• Preparing and disseminating materials for recruiting degree participants;
• Working with MATIs and MALF and MANRLF to identify training candidates;
• Developing and implementing plans for project-sponsored short-term training in
conjunction with others at the ministries, MATIs, and the PMU;
• Assisting with gender mainstreaming by making gender issues an automatic
consideration as activities are conceived, designed, and implemented throughout the
project cycle.
• Working with SUA’s Gender Center to integrate analysis, issues and equity by
developing approaches and methodologies for integrating gender issues into the project
initiatives.
• Carrying out other duties assigned by the Chief of Party and the Deputy Chief of Party.
Qualifications and Requirements
• Minimum of Bachelor’s degree in an agricultural, business, or technical specialization
will be required; a teaching qualification or a minimum of two years’ experience in
teaching an agricultural, business, or technical subject will be an added advantage;
• Demonstrated experience in gender or youth activities will be preferred;
• Strong computer skills including expert use of Microsoft, database, web content, web
design and management and website maintenance
• Strong written, verbal and presentation skills
• Excellent English grammar, spelling, punctuation and editing skills
• Strong organizational and time management skills
• Demonstrated ability to multi task activities to completion and within deadline
• Excellent interpersonal skills, team player and self-initiative;
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
============
Administrative Assistant
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Administrative Assistant
Basic Function
Reporting to the Chief of Party, the responsibility of the Administrative Assistant will be to
provide first class administrative and clerical support to the project management unit (PMU)
management, staff, and guests. Receive official guests and visitors of the PMU, 2) Provide
reception, administrative, financial and program support, 3) Ensure all internal and external
support requests are executed within established guidelines and to the highest professional
standards, and 4) Maintain business systems (phones, internet, copier), utilities, and
inventory.
Major Responsibilities:
• Receiving official guests and visitors of the program
• Ordering and maintaining stocks of office supplies for PMU and staff
• Keeping a log of purchase orders, invoices, bills, and receipts
• Carrying out daily facilities and housekeeping functions within the PMU e.g., keeping
official list of office key holders, emergency contacts, safety procedures, phone lists etc.
• Maintaining back-up copies of key records, files, and other project-related documents
Specific Duties
• Providing a warm professional welcome to internal and external visitors ensuring an
excellent first point of contact for everyone
• Utilizing excellent telephone manner and transfer incoming calls to the relevant parties
• Managing and facilitating a room booking for internal parties and external partners
• Ensuring that daily incoming and outgoing mail is delivered to the appropriate
destinations in a timely manner, and that all deliveries are distributed & stored as required
• Maintaining a log for security and to comply with Health and Safety regulations
• Keeping current photo ID’s for all PMU staff
• Updating and maintaining phone and contact lists (internal and external participants) for
the project
• Ensuring that regular checks are carried out and that fire/safety systems are all in working
order
• Providing a competent and professional support mechanism to all internal and external
parties
• Liaising with other members of administrative staff to ensure correct level of staffing is
achieved for the support team.
• Participating in weekly, bi-weekly and other staff meetings to coordinate activities and
learn from on-going implementation
• Producing reports on progress
• Carrying out any other duties as may be assigned by the Chief of Party
Qualifications and Requirements
• Minimum Diploma in management, accounting, finance, degree preferred but not
essential
• Two to three years of experience as Administrative Assistant or related experience
• Competence in use of standard software packages (Microsoft Word Processing,
spreadsheets, etc.)
• Exceptional English communication skills (written and spoken)
• Strong interpersonal skills, including ability effectively with the team
• Ability to multi-task, work under tight deadlines and effectively manage staff members to
deliver documentation in a timely manner
• Knowledge of Sokoine University of Agriculture, Tanzania’s National Agricultural
Research System, and the Tanzanian agricultural sector would be an advantage.
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history
by email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018
and the position will remain open until filled. Only short-listed candidates will be contacted.
==========
Driver (3 Positions)
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for drivers that demonstrate a client-oriented approach, high sense of responsibility, courtesy,
tact and the ability to work with people of different cultural backgrounds.
Job Description
Reporting to the Logistics Officer, the driver is responsible for driving and maintaining the
assigned motor vehicle and providing operational/logistics support to the project.
Duties
• Driving project vehicle to take project staff and visitors to the field, meetings and to and
from the airport.
• Ensuring availability of all the required documents/supplies including vehicle insurance,
vehicle logs, office directory, and map of the city/country, first aid kit, and necessary
spare parts.
• Delivering important documents to required destinations.
• Ensure that all deliveries have been signed and delivered to the correct recipient.
• Keeping vehicle clean and maintained at all times.
• Ensuring proper day-to-day maintenance of assigned vehicle through timely minor
repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car
washing, etc.
• Ensuring that all immediate actions required by rules and regulations are taken in case of
involvement in accidents.
• Assisting office work such as scanning, e-mailing and others.
• Giving suggestions on where we can get a proper garage for vehicle maintenance
• Ensuring cost-savings through proper use of vehicle, through accurate maintenance of
daily vehicle logs, and provision of inputs to preparation of the vehicle maintenance plans
and reports.
Qualifications and Requirements
• Secondary Education ( Form IV)
• Advanced Driver’s Certificate Grade I from the National Institute of Transport (NIT)
• Driver’s license and clean driving record
• Good eyesight, hearing and physical coordination
• Customer service skills, initiative, neat appearing, courteous
• Work well with little supervision
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three professional references and salary history by email to:
OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the position
will remain open until filled. Only short-listed candidates will be contacted.
=========
Finance, Grants and Administration Manager
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Finance, Grants and
Administration Manager.
Basic Function
The finance team seeks to achieve excellence in financial management by providing accurate and
timely financial services to the Project Management Unit (PMU), Home Office (HO) and
USAID/Tanzania Mission by adhering to established financial procedures and accounting
principles and by ensuring functional systems are in place to support the operations.
The Finance, Grants and Administrative Manager (FAM) has the overall responsibility for
ensuring accurate and timely financial support services. The FGAM oversees payroll processing
for the project, accounts payable processing and will serve as the primary financial advisor for
PMU and HO teams and partners. The Finance and Administration Manager has overall
supervisory responsibility for the PMU finance team and the administration team. The FGAM
oversees the accounting, payroll function and administrative teams, and provides leadership in
prioritizing team tasks. Meeting the financial obligations of the PMU includes payment
processing (e.g. rent, utilities, taxes, and purchases), bookkeeping, human resource management
(e.g. recruitment, leave management, benefits and personnel record management, payroll
processing and payroll tax compliance). Meeting the administrative obligations of the PMU
includes the supervision of PMU accounting staff and oversight of project field accountants
placed with MATIs and SUA, procurement processing and project inventory. This position helps
develops budgets for sub awards to partner institutions and manages local tasks regarding
budgeting and payments to sub awardees.
The FGAM reports to the COP (immediate supervisor) with a solid line and reports to the HO
Associate Director with a dotted line (oversight).
The FGAM provides support to the COP in budgeting and planning and is the PMU liaison with
the accounting team in the Home Office.
Specific Duties and Responsibilities
• Implement and maintain effective and efficient internal control and accounting procedures at
the PMU. Work with the HO finance team to refine established operating and accounting
procedures for procurement, human resource management, bank account management, etc.
• Properly apply project procedures for procurement selection, documentation and approval;
human resource management, bank account and cash management, conflict of interest
compliance, accounts payable management, financial reporting, etc.
• Coordinate correspondence between the PMU and the HO in processing documents for
review, authorizations, wire transfers and other necessary requests for information as they
arise.
• Assure that project financial management maintains a sufficient level of liquidity at the PMU
bank account and that the accounting conventions are being followed on a daily, weekly and
monthly basis as established between PMU and HO.
• Work closely with the HO and provide inputs on the planning of annual and quarterly
budgets for program administration and grant disbursements.
• Supervise the PMU finance team and provide guidance and oversight to the project field
accountants placed with the MATIs and SUA.
• Ensure up-to-date accounting of all transactions including, personnel payroll, travel
advances, purchase orders, vendor payments, and partner grant reimbursement coordination
with the HO.
• Establish and manage any PMU administrative support contract including IT support
contract, payroll processing contract, etc.
• With the assistance of the administrative assistant will develop a “Daily Vehicle Movement
log sheet” and a Daily Vehicle Checklist” which must be maintained in each vehicle.
• Conduct in conjunction with HO guidance, pre and post- award surveys and financial reviews
of prospective and existing grantees to determine the adequacy of their accounting systems
and internal controls, their financial status and their financial capability to implement grants.
• Provide oversight to the Administrative Assistant who coordinates the logistics and
transportation needs of the office and for visitors who are following up on work at AETRs
and other tasks.
• Oversee processing of payroll timesheets, payroll, payment of payroll taxes, leave reporting
and maintenance of personnel files.
• Participate in strengthening partners systems especially the accounting systems.
• Work with PMU program managers in capacity development for partners in financial
management.
• Participate in resolving grantee/contractor financial reporting problems by taking field trips
to monitor performance and project implementation.
• Provide advice and counsel to the Chief of Party as needed.
• Other duties or special activities assigned by the COP, DCOP and the HO finance team.
Qualifications :
• Master’s degree in Accounting, Finance, Business Administration or relevant field or a
Bachelor’s degree and sufficient relevant experience.
• A minimum of five years of professional experience in accounting and budgeting is
preferred. Experience within the USAID, a donor agency and /or private sector experience
with international firm is highly desirable.
• On-the- job-training in USAID accounting policies and procedures, financial methods, cash
management procedures is preferred.
• A thorough knowledge of professional accounting principles, theory, practices, and
terminology with regard to accounting is required.
• Proficiency with financial management software/computer skills, well versed in MS Excel
required. Proficiency with QuickBooks preferred.
• A high level of analytical and decision- making abilities and sound judgment. Must be able to
develop analyze operating budgets.
• Excellent written and verbal communication skills, strong interpersonal and diplomatic skills.
Must maintain good working relationship with PMU, HO and partners.
• Solid organizational skills - the ability to work under pressure in an environment of
frequently changing demands required.
• English proficiency is required, Kiswahili is preferred.
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
==========
Information Technology Specialist
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, and highly organized Information Technology Specialist.
Basic Function
Under the supervision of the Knowledge and Communications Manager, the IT Specialist’s
responsibility is to provide support services to project staff and connecting staff to the network
and assisting in the overall maintenance and repair. IT Specialist is responsible for the
installation, operation, and maintenance of computer systems and other technologies, such as
communication systems. He/she is the front-line person with regular contact with office
personnel. The IT Assistant may also help in other technological areas, such as Web design,
Internet security and Power Point and report presentations.
Specific Duties and Responsibilities
• Configuring and maintaining staff computers, including software installation, routine
antivirus and malware checks, software updates, and local backups;
• Follow project IT procedures and coordinate with Home Office (HO) IT expert;
• Providing help desk support to project staff and student’s, troubleshooting problems with
computer hardware, software and problem;
• Monitoring the local area network and fixing issues as they arise;
• Scheduling, setting up, and support routine teleconferences and video conferences for
project staff, students and stakeholders;
• Scheduling project workshop events into the calendar and send notification to staffs.
• Carrying out physical maintenance of office IT infrastructure;
• Setting up battery backup system and other equipment for project workshops/seminars,
meetings and conferences;
• Supporting procurement of IT equipment;
• Other duties as assigned.
Qualifications and Requirements
• Diploma or certificate in information systems, computer science, or IT-related filed.
Bachelor’s degree preferred
• Experience in providing computer maintenance
• Experience with videoconferencing equipment and platforms, including Skype and
Google Hangouts
• Advanced knowledge of MS Office programs including Word, Excel,, and Power Points
• Advanced knowledge of Windows operating systems
• Ability to independently troubleshoot hardware and software issues
• Familiarity with Google collaboration tools, including Drive, Docs, and Sheets
• Knowledge of local area network management
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
============
Logistics and Event Planning Officer
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development project, a new USAIDfunded
project, based at Sokoine University of Agriculture (SUA) in Morogoro, Tanzania, is
looking for a dynamic, deadline driven, highly organized and tech- savvy Logistics and Event
Planning Officer.
Basic Function
Reporting to the Administrative Assistant, the responsibility of the Logistics and Event
Planning Officer will be to assist the PMU in coordinating logistics that facilitate the day-today
operations of the project. The Officer will manage the project’s transport fleet and
coordinate project events such as workshops, conferences and meetings.
Major Responsibilities:
• Managing transportation requirements
• Supervising project drivers
• Supporting the finance function in the procurement of project goods
• Keeping a log of purchase orders, invoices, bills, and receipts
• Coordinating project events
• Working with the Administrative Assistant in carrying out daily facilities and
housekeeping functions within the PMU e.g., keeping official list of office key holders,
emergency contacts, safety procedures, phone lists etc.
Specific Duties
• Developing and implementing Transport Vehicle maintenance schedules
• Developing and managing schedules for drivers
• Assisting in the implementation of policy guidelines and regulations on use and
management of the vehicle fleet.
• Coordinating the insurance and licensing of vehicles,
• Coordinating the usage and servicing of vehicles with a view to ensuring efficient and
economic utilization
• Making arrangements for hire of motor vehicles as needed
• Coordinating arrangements for arrivals and departures of project guests from outside the
country
• Coordinating with Tanzanian Government officials for Visa issues for project needs
• Working with appropriate project officers to develop and monitor timelines and deadlines
related to all aspects of project events (such as workshops, conferences, boot camps,
stakeholder forums, etc),
• Working with project officers to develop a program for events, including speakers, topics,
and timing and communication with participants regarding their commitment to the event
and their needs related to attending the event (i.e. travel, reimbursement, handouts, bios,
etc.)
• Submitting programs to appropriate individuals for approval.
• Managing database and registration processes, including on‐site registrations, to ensure
accurate registration data, name badges (and ribbons), etc.
• Managing and working with appropriate staff to evaluate all events, ensuring continual
improvement and quality
• Providing any follow‐up to the events such as thank‐you letters to speakers, partners,
government officials, etc., as needed.
• Carrying out any other duties as may be assigned by the Administrative Assistant
Qualifications and Requirements
• Minimum of Diploma in relevant subject (e.g. business administration, procurement,
logistics, commerce, store management) OR demonstrated logistical experience with a
local or International organisation/company
• Experience of making logistical arrangements for organizing events and Meetings
• Experience of asset management and procurement
• Experience of finance management
• Effective verbal and written communications and interpersonal skills
• Excellent organizational skills
• Excellent computer skills including Excel, Word etc.
• Ability to problem- solve and make sound operational decisions
• Fluency in written and spoken English essential
• Tanzanian Nationals are strongly encouraged to apply.
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history
by email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018
and the position will remain open until filled. Only short-listed candidates will be contacted.
==========
Monitoring, Evaluation and Learning Manager
Introduction
Virginia Tech’s Tanzania Agricultural Education and Development (AgED) project, a USAID funded
project, based at Sokoine University of Agriculture(SUA) in Morogoro, Tanzania, is seeking a
Monitoring, Evaluation and Learning (MEL) Manager who will play a critical role in the design
and implementation of the overall MEL plan for the Education and Development project.
Basic Functions
The MEL Manager reports to the Deputy Chief of Party and will provide technical leadership and
support to the Project Management Team (PMU) in the capacity building for, and
implementation of, MEL activities of the project. Specifically, the MEL Manager will support
the AgED project in designing and implementing its monitoring system along with multiple
mixed methods baseline and evaluation activities to rigorously test the impact of the
interventions. S/he will ensure, in partnership with the AgED project team, that the project
contributes its broader goals to advance the sustainability of the Tanzanian agricultural education
and training (AET) system to produce a skilled agricultural workforce that meets labor market
needs to contribute to agricultural productivity, income generation, and food security.
Specific Duties and Responsibilities
Monitoring
• Oversees the development of all monitoring and evaluation deliverables;
• Provides technical support in designing and implementing monitoring systems and
learning processes
• Manages all aspects of M&E data collection, analysis and reporting on performance
indicators by project team members and project counterparts;
• Develops, tracks and updates the MEL Plan to monitor the achievement of indicator
targets and examine project progress towards desired outcomes and impact;
• Contributes to writing quarterly and annual technical reports to and to serve as point of
contact on all project M&E requests
• Manages all inputs and changes to the Theory of Change and MEL including setting out
specific quantifiable performance indicators and targets for overall objectives;
• Establishes/refines monitoring systems and tools to measure project progress;
• Develops/refines methodology for field data collection, surveys and survey instruments;
• Ensures that relevant M&E data and information is uploaded into the project Knowledge
Management System and the creates an M&E database in a timely manner; and
• Utilizes critical inputs, feedback, and assessments from evaluation partners to inform
changes in program approaches and scale-up.
Data Collection and Evaluation
• Coordinate evaluations with partners and vendors, as provided in project documents and
operations research, including design, data collection, management and analysis;
• Work with MATIs and partners to collect information from field based interviews and/or
focus groups with beneficiaries;
• Conduct data analysis and writes project reports; and
• Ensure quality of data collected through periodic verification procedures including
routine data quality audits.
Qualifications
• An M.A. or M.Sc. degree in social sciences, economics, sociology or anthropology,
international development, evaluation research, statistics, or a related field or a BS degree
and significant relevant experience;
• At least 8 years of experience in designing, managing and implementing results-based
M&E activities preferred;
• Experience working, living and/or researching in Africa is desired;
• Experience analyzing quantitative and qualitative data;
• Experience designing and conducting key informant interviews and focus groups;
• Experience managing and designing monitoring methodologies related to education,
desired;
• Experience working with an international development organization and knowledge of
reporting procedures, USG cooperative agreements and grant regulations, best practices,
guidelines and tools for monitoring and evaluation, especially impact evaluation;
• Strong technical skills, including ability to process and analyze data using one or more
statistical software packages, including at least one of the following: SPSS, Epi-Info,
Stata, MS Access
• Proven experience filling out Results Monitoring Plans (RMPs)
• Proven ability to establish and maintain interpersonal and professional relationships with
donors, host-country counterparts and other key stakeholders
• Excellent reporting skills, including in English
• Excellent verbal, interpersonal and presentation skills in English
• Kiswahili language required
• Proficiency in word processing and Microsoft Office
How to apply
To apply, please specify the title of the position to which you are applying and send a cover
letter, current resume, three writing samples, three professional references and salary history by
email to: OIREDJobs@gmail.com. Applications will be reviewed beginning on 1/3/2018 and the
position will remain open until filled. Only short-listed candidates will be contacted.
===========
Source: Mwananchi 11 January, 2018