New Job Vacancy at Plan International Tanzania, Grants Management Coordinator – Reporting
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Grants Management Coordinator – Reporting
Posted Date: 11-Oct-2021
Location: Dar es Salaam, Tanzania
Company: Plan International
BACKGROUND
Plan International is an independent development
and humanitarian organisation that advances children’s rights and
equality for girls. Plan has over 80 years of experience and works in
more than 75 countries across the world. We strive for a just world,
working together with children, young people, our supporters and
partners.
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Plan
International has been working in Tanzania since 1991. Our work
supports marginalised children and youth, especially adolescent girls,
to grow up physically and mentally healthy and ready to shape their
future. We create an enabling environment and empower girls to be active
drivers of change in realising their rights. We prioritise working with
partners, and ensuring all of our work is evidence based.
role PURPOSE
This
role provides hands-on support to project implementation teams on
grants management, especially the development of reports to Plan
International’s National Offices and/or Donors. The position works
together with the Award Management Specialist to ensure Plan
International’s implementation complies with donor regulations and
internal controls.
Dimensions of the Role
- In
coordination with programme (Heads of program & Technical
Specialists), implementation (PU Managers, ER Manager, Project Managers
and Project Coordinators) and Support (Finance, Operations, HR) staff
develop timely and high-quality reports for assigned grants; - Acts
as a focal point between the Humanitarian Program, the CO and the
National Organizations for information sharing and coordination of
reports and other needed tasks related to Plan International’s
humanitarian grants in the country; - Works closely with the Award Management Specialist and Senior Grants Manager (Finance) in ensuring donor compliance;
- Develops
expertise on donor requirements and expectations, particularly on
reporting, and communicate these clearly to relevant personnel by
training, on-the-job capacity building or other efficient
learning/communication means, as appropriate.
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Accountabilities
GRANT MANAGEMENT & COMPLIANCE
- Work
together with implementation (project) teams and support areas to plan,
develop and submit in time high quality reports and communications to
donors and National Offices. - In close coordination with Grant
Managers (project managers and coordinators) is responsible to monitor
the grants performance (through setup mechanisms e.g. project meetings,
BvA discussions) and timely flag issues that require management
attention and actions. - Work with the BDM and Award Management
Specialist to oversee the management of the grant, including timely
implementation of planned activities and the appropriate expenditure of
funds. - Upon award, the role holder will be responsible for
leading contract dialogue and finalization for local grants and feedback
as needed for grants awarded externally or at National Office level. - The
role is also responsible for leading the contracting process and FAD
stage 3 finalization processes including development of an inclusive
RASCI - Ensure awarded grants are accurately set up in Plan’s systems (SAP) to facilitate timely start-up of project.
- Participate in Plan and external network meeting around grants management and compliance
- Ensure donor and partner intelligence from projects in implementation is fed into new business efforts.
- Capacity building and training
- Contribute to institutional learning by thoroughly documenting & sharing fitting practices on grants management.
- Contribute
to the identification of ‘bottle necks’ and lessons related to the
management of grants, and supports in the regular improvement of work
flows related to grants implementation. - Develop and implement tools to foster timely and quality reporting as well as strengthen staff’s capacity on donor compliance.
- Create linkages between projects in implementation and new business efforts.
COMPLIANCE WITH GLOBAL POLICIES
Ensures
that Plan International’s global policies for Child Protection (CPP)
and Gender Equality and Inclusion (GEI) are fully embedded in accordance
with the principles and requirements of the policy including relevant
Implementation Standards and Guidelines as applicable to their area of
responsibility. This includes, but is not limited to, ensuring staff and
associates are aware of and understand their responsibilities under
these policies and Plan International’s Code of Conduct (CoC), their
relevance to their area of work, and that concerns are reported and
managed in accordance with the appropriate procedures.
Key relationships
- All
program staff engaged in implementing the relevant projects with a
focus on department heads given their technical oversight of the
programme implementation; - Donor representatives, Plan
International National Organizations and the Plan International Tanzania
Country Office staff including the Business Development Unit; - Other Compliance and Reporting Coordinators;
- Other
international NGOs, partners and Government staff, particularly those
involved in refugee camps management tasks and responsibilities; - Finance, Admin, ICT and HR staff as appropriate;
NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2021 (1,312 POSTS)
Technical expertise, skills and knowledgE
Essential
- A Bachelor Degree in relevant area such as social science/development studies;
- At least 4 years of experience working in grant units and/or coordinating projects;
- Strong verbal and written communication skills in English, including strong editing skills;
- Ability to act as a positive role model and demonstrate conflict solving behaviours;
- Effective organizational skills;
- Excellent IT skills, including high-level MS word skills;
- Ability
to build and foster collaborative working relationships with diverse
stakeholders including project staff, partner staff, Plan International
National Offices and Donors
Desirable
- Experience working in an international NGO is a plus;
- Knowledge of Safeguarding and Gender Transformation;
- Knowledge
of one or more of Plan International programmatic areas: child
protection; education; livelihoods; adolescent sexual and reproductive
health and rights (SRHR); maternal, new born and child health and
nutrition (MNCHN); and humanitarian actions. - Management, supervisory and leadership skills;
- Strong facilitation and training skills;
- Skills in communicating with multicultural populations;
- Ability to monitor project results and expenditures against work plans;
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Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
- The job holder requires 40% field work to be coordinated with BDM and Award Management Specialist in advance.
Level of contact with children
Mid contact: Occasional interaction with children
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