New Job Opportunity at Results for Development (R4D), Programme Administrator – EdTech Hub
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Programme Administrator – EdTech Hub
- MULTIPLE LOCATIONS /
- INTERNATIONAL – EDUCATION /
- PART-TIME
Results
for Development (R4D) is a leading non-profit global development
partner. We collaborate with change agents around the world — government
officials, civil society leaders and social innovators — to create
strong systems that support healthy, educated people. We help our
partners move from knowing their goal to knowing how to reach it. We
combine global expertise in health, education and nutrition with
analytic rigor, practical support for decision-making and implementation
and access to peer problem-solving networks. Together with our
partners, we build self-sustaining systems that serve everyone and
deliver lasting results. Then we share what we learn so others can
achieve results for development, too.
We
have a unique and vibrant culture at R4D. Diversity, equity and
inclusion are at the heart of our work environment and help advance our
mission. Diversity—of ideas, identities, perspectives and backgrounds—is
vital to who we are and what we do. We seek people who embrace these
values and will help reinforce them. Our work culture is collaborative,
creative and entrepreneurial. We operate based on trust and respect.
Teams across the organization frequently collaborate on programmatic
work and support each other in continuously building a better R4D.
About R4D
Results for Development (R4D)
is a leading non-profit global development partner. We collaborate with
change agents around the world — government officials, civil society
leaders and social innovators — to create strong systems that support
healthy, educated people. We help our partners move from knowing their
goal to knowing how to reach it. We combine global expertise in health,
education and nutrition with analytic rigor, practical support for
decision-making and implementation and access to peer problem-solving
networks. Together with our partners, we build self-sustaining systems
that serve everyone and deliver lasting results. Then we share what we
learn so others can achieve results for development, too.
We
have a unique and vibrant culture at R4D and we want to keep it that
way. Diversity, equity and inclusion are at the heart of our work
environment and help advance our mission. Diversity — of ideas,
identities, perspectives and backgrounds — is vital to who we are and
what we do. We seek people who embrace these values and will help
reinforce them. Our work culture is collaborative, creative, and
entrepreneurial. We operate based on trust and respect. Teams across the
organization frequently collaborate on programmatic work and support
each other in continuously building a better R4D.
R4D is seeking a Programme Administrator who will be dedicated to supporting our flagship EdTech Hub Programme.
About the EdTech programme
R4D is the prime contractor for the Foreign Commonwealth and Development Office (FCDO) Directorate for Research and Innovation Hub on Technology for Education
(EdTech Hub) programme. The aim of the EdTech Hub is to empower people
by giving them the evidence they need to make decisions about technology
in education as part of a global non-profit partnership focusing on
research, innovation and engagement. Specifically, the EdTech Hub:
● Undertakes and funds robust and rigorous research in five key topic areas
●
Delivers support in up to six core countries to develop and deliver
Sandboxes to learn about technology in education in a specific
environment
● Delivers Technical Advice and Helpdesk support to FCDO,
UNICEF and World Bank advisors as well as government officials on
technology in education
● Functions as a Hub, and shares a range of Learning Products to make evidence available to a wide audience.
EdTech
Hub is delivered through a consortium of R4D and five core
sub-contractors, two regional sub-contractors, as well as range of
country and activity specific local and international sub-contractors.
From a management perspective, it is a complex programme funded by
multiple donors including various departments within the FCDO, the Bill
and Melinda Gates Foundation, the World Bank and UNICEF. Ed Tech Hub is
in the 3rd year of an anticipated 8-year funding period, with a secured
budget of £24M.
The role
A
core role within the Hub Central Services team has become available.
The EdTech Hub Programme Administrator will support the Executive
Director across a range of administrative tasks, specifically diary
management, scheduling of meetings, collating and co-ordinating
preparation and papers for meetings with key stakeholders and taking
minutes at meetings. The Programme Administrator will also make travel
arrangements for senior staff as required and provide other logistical
and administrative support on a needs basis, predominantly to the
Executive Director. Some ad hoc support to the four directors of the
Core Delivery Team might be required at times.
This position is
home based and will report to the EdTech Hub Executive Director. The
Programme Administrator will form part of the Central Services team,
overseen by the Chief of Operations.
Individuals with the right
to work in the US, UK or the Hub priority countries of Ghana, Kenya and
Tanzania are able to apply for a staff role.
Applicants with the
right to work in the Hub priority countries of Bangladesh, Pakistan and
Sierra Leone will be considered for contractor roles.
The role is
50% of full time (i.e. 20 hours over a 40 hour 5 day working week). The
exact hours and days will be negotiated with the successful candidate
based on the needs of the programme. Please note this role will entail
working on a Wednesday morning (Washington time) every Wednesday and on
Friday morning (Washington time) at least once a month when key meetings
take place. As the Hub management team is split across the UK and US,
work outside core working hours might be expected.
Salary will be market related and negotiated with the successful individual.
Responsibilities
1.) Diary management
- Calendar
management for the Executive Director, including scheduling meetings
with a range of senior Hub internal and external stakeholders.
2.) Scheduling, co-ordinating preparation and minuting meetings
- Scheduling meetings for the Executive Director;
- Prepare
and co-ordinate preparation of correspondence, memos, documents,
powerpoint slide pack and other papers for meetings, including ensuring
that papers submitted by participants are appropriately formatted, spell
checked and are sent to stakeholders in a timely and precise fashion; - Attend
and take minutes in a wide range of internal and external meetings;
meetings can be complex and commercially sensitive in nature; - Draft minutes and note actions from meetings, and circulate this in a timely fashion to all participants;
- Provide
support to the Executive Director in acting on actions from meetings,
including scheduling meetings and drafting documents etc.; and - Keep
track of and follow up on actions from meetings on behalf of the
Executive Director, to ensure that attendees take action in a timely
fashion.
3.) Executive support
- Manage
the Executive Director’s email inboxes and correspondence, replying and
liaising with members of staff, trustees, and external contacts; - Provide
high-level and comprehensive executive support to the Executive
Director, including secretarial and administrative support; - Booking US and international business travel for the Executive Director other senior staff as required; and
- Undertaking
risk assessment for international travel and ensuring appropriate
mitigation and duty of care (training will be provided)
Requirements
- At least 2+ years’ experience in supporting senior staff in a similar role
- Proven experience of:
- Diary management
- Planning and co-ordination of high-level meetings, including preparing documents
- The ability to take accurate and high-quality minutes in complex and large meetings
- Strong
English communication skills, with the ability to draft business
correspondence aimed at a wide range of senior stakeholders - Strong
ICT skills and full competence in use of MS Outlook, Teams, Word, Excel
and PPT; experience with the Google Suite and other video conferencing
software will be highly desirable - Excellent administration,
organizational and time management skills, including the ability to
effectively task and organise others - Experience of working in a
fast paced and changing environment which reflects the growth period of
the Hub, and the ability to remain clear headed and calm under pressure - High standards of professionalism, including a diplomatic approach and attention to detail
- Please note that access to a stable and reliable internet connection will be essential.
- Results for Development is an EOE/M/F/Vet/Disabled/Affirmative Action Employer committed to fostering
- and
nurturing an energetic, collaborative and diverse workforce. R4D
provides market-competitive salaries and comprehensive employee
benefits.
MODE OF APPLICATION
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