New Job Opportunity at Total Tanzania Limited – Hospitality Assistant
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in Tanzania 2021: New Job Opportunities at Total Tanzania 2021
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Hospitality Assistant
Logistics
DAR ES SALAAM-HAILE SELASSIE RD(TZA)
Tanzania
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Job Description
HSEQ:
- Application of Safety Managements Systems.
- Quality Control of products to be within Tanzania quality specifications as per TBS.
Stock projection:
Maintain, monitor and send the stock projection files on a daily basis
by 8:30 AM. It consolidates actual and forecast for imports, sales per
product (PMS, AGO, IK, JET, HFO,) per location (Dar and other depots).
Track changes. Anticipate consequences and actions to be taken to avoid
stock out (both SAP and Physical) or over stock.
SAP receptions and blending-Ensure
that all vessels received/ Blending(HFO 125,IDO and Excellium) are
posted in SAP (MIGO) timely and Correctly as per Outturn in correct
plant and correct location (Zero difference)
Preparations of
Monthly Requirements of petroleum product file and submit to Supply
Manager for review and preparations of Letter after supply Meeting
approval as per PBPA format for MD’s approval for onward submission to
PBPA
Monitor, analyze and report monthly product allocation
from PBPA for Total (local and transit), major OMCs and Others, and
highlight trends. Analyze award results and ullage sharing at each cycle
to ensure Total allocation both in local and transit are in line with
our requirements
Ensure that signed (by supplier and PBPA)
shipping and supply contracts for each months tenders are received from
PBPA and Properly filed
Product Costing: Responsible
for timely and accurately product costing (Vessel cost) and checking
correctness of all suppliers and government agencies invoices before
payment for TTL for PMS, AGO, IK, JET-A1,IDO, HFO 180 and HFO 125.
Discharge and MI losses:
Closely monitoring and advise the supply manager of Line loss
immediately after each Vessel discharge, coordinate with Depot manager
and surveyor to ensure that line losses are minimized/Eliminated (less
than 0.1%); Receptions/MI Losses Adjustments MEMO preparations and
posting in SAP after approval and submit Analysis to Supply Manager
each month M+2 showing the Losses and % and recommendations to reduce
the losses
Coordinate Customers orders for approvals after
checking Stocks Balances and Overdue amount and ensure that loading is
done on Time by following up with Depot Team.
Imports Coordination & Documentation:
- Ensure
efficient bulk imports both local and BPS supply process through vessel
handling, discharge process and follow up with all third parties;
EWURA, PBPA, TPA, TRA hospitality locations (Tipper), Shipping Agents,
Inspectors, and other Oil marketers for smooth process at minimal cost - Responsible
for import documents follow up and filing (B/L, COQ, COO, COC (PVOC)
PFI, Invoices, Tax Computation & memos, OTR, NOI for Both GTL and
Hospitality customers etc.) as legally required by BPS and for stocks
reconciliation
Demurrage: Demurrage estimation for
product costing , Preparations of actual demurrage and Analysis and
submit to Supply Manager for onward submission to AMO each month by M+5
Borrow/Loan, Hospitality and third-party stocks postings:
Timely and accurately posting of Borrow/Loan , Hospitality Receipts
transactions, Line Loss e.t.c. to ensure zero reconciling items
Product Costing:
Ensure timely and accurately PO creation on SAP of all vessels with
correct price as per costing build up Platts +premium on awarded PBPA
tender and other local costs of each BPS vessel.
Ullage Planning:
all Vessel Receipts for our local and Hospitality Customers, Ullage
Planning and Revenue/Cost optimization by coordinate pump over ex Tiper
to TTL/GAPCO depot , coordinating all Vessel Receipts v/s Hospitality
Customers ullage requests
Co-ordination with other OMC’s, Stocks team
and commercial team to offset product balance available in other
depots , anything above 10m3 should be collected from that Depot within
Month M+1 from Month of receipt
Make sure invoices for all suppliers
(main and government agencies) Verified and paid and can be tracked
easily before due date.
Ensure That Outturn Reports are correct as
per issued DI and actual volumes received in the Depots, if not should
be communicated to surveyors and PBPA within Two days from Date of issue
of Such Outturn.
Reporting: ensure timely, reliable and
accurate reporting for all activities. Ensure files saving and
confidentiality. Add value through regular proposal of file sand topic
management improvement
Any Other Job related to your section as may be assigned to you by your superior
Context and environment
- Complex
market with various regulations, constrained supply system, numerous
OMCs. Imports planned 2-3 months ahead so requiring accurate forecasts. - Involve interaction with Suppliers and also TRA/PBPA staff during documents processing whereby some are less cooperative
- Correctness of all documents which needs concentration as it involves huge amount of money to be paid.
- Most of the duties are strictly to specific deadline therefore, needs time dedication
Candidate profile
- Bachelor Degree in Business related field
- Products knowledge
- Customs procedures on importation
Offer ID 42873BR
Metier Stock Management
Region, department, area Tanzania
Employment type Fixed term position
Experience level required Minimum 3 years
Employer company TOTAL TANZANIA LTD
Branch Marketing & Services
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About us / company profile
Give your best to better energy and make the commitment with Total.
With over 500-plus professions in 130 countries, we offer high safety
and environmental standards, strong ethical values, an innovation
culture and wide-ranging career development. Be part of the global team
whose mission is already shared by 100,000 employees: to make energy better each and every day.
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