New Job Vacancy Arusha at TRAFFIC International (TRAFFIC) – Africa HR Officer
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| TRAFFIC International |
Jobs in Tanzania 2021: New Job Vacancies at TRAFFIC International (TRAFFIC), 2021
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Vacancy #: 5708
Unit: TRAFFIC International
Organisation: TRAFFIC International (TRAFFIC)
Location: TRAFFIC – East Africa, Arusha, United Republic of Tanzania
Reporting to: Head – Global Human Resources
Work percentage: 100%
Grade: P1
Expected start date: 01 September 2021
Type of contract: Fixed-term (24 months with possibility of renewal)
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BACKGROUND
TRAFFIC is the leading non-governmental organization working globally
on trade in wild animals and plants in the context of both biodiversity
conservation and sustainable development.
TRAFFIC International
is a charity and limited company registered in the UK. TRAFFIC’s head
office, based in Cambridge UK, provides worldwide leadership,
coordination, cross-regional and corporate functions. TRAFFIC’s local
engagement is managed through programme offices operating under the
auspices of the UK charity, with staff based in a hub office and at
other strategic locations where necessary. Programme offices operate
within a geographic area of responsibility focused on one or multiple
countries where TRAFFIC aims to help deliver priority programme
outcomes. TRAFFIC works in strategic alliance with IUCN and WWF on
wildlife trade issues.
This position will be based in Arusha as the office is relocating within the next 6 months.
The salary for this position is USD 27,500 p.a.
JOB DESCRIPTION
CHARACTERISTIC DUTIES
The
HR Officer – Africa will provide guidance, advice and general Human
Resources (HR) support for TRAFFIC offices based in Africa. Overseeing
all elements of the employee lifecycle for TRAFFIC staff, the role will
either provide services directly or liaise with the host organisation to
ensure recruitment, Inductions, contracting, performance management and
HR policies and processes are in place and complied with.
The
role will be the sole HR support for our East Africa office (Tanzania)
and will work closely with the hosting HR for our Southern Africa office
(staff based in South Africa, Madagascar and Angola) and Central Africa
office (Cameroon).
The role will work closely with the Head –
Global HR to provide an efficient HR service to TRAFFIC staff and
provide support to the Programme Office Directors.
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RESPONSIBILITIES
1. HR Information Management
•
Ensure all TRAFFIC HR policies, procedure and forms are complied with
and consistently used. Where necessary, updated regularly in line with
local labour laws.
• Ensure that any policies of the host that are applicable are complied with.
•
Maintain and update electronic personnel files, including payroll
information, ensuring confidentiality and compliance with TRAFFIC’s data
protection regulations.
• Maintain copies of all staff payslips and contracts and respond to requests for information for Project Audits.
• Provide HR management information for the Head – Global HR and Office Directors as requested.
• Monitor local employment law developments and keep Head – Global HR and management informed as appropriate.
2. Recruitment
• Review and grade job descriptions in line with TRAFFIC’s position evaluation process to ensure organisation consistency.
•
Manage the recruitment process including advertising, shortlisting,
interviewing and job offer, ensuring all necessary immigration and legal
checks are made and local laws complied with. (If hosted, the host will
conduct the immigration and legal checks and may be involved in the
interview/job offer process).
• Responsible for onboarding of staff and liaising with managers and the Global office to coordinate Inductions.
3. Contract Management including Compensation and Benefits
For offices where we directly employ staff:
•
Responsible for drafting and ensuring legal compliance on offer
letters, contracts and administration for all types of employment
(permanent, temporary, consultancy, volunteers etc).
• Monitor and
ensure that contract extensions and recruitment requests are processed
in a timely manner including ensuring they are signed and submitted to
IUCN HR in order that contracts are issued on time (Line Managers have
been doing this and I think this responsibility should now move over to
this position and therefore should be clearly stated on the position
responsibility).
• Ensure contract terms and staff handbook/HR
policies are updated in line with local legislation as required in
coordination with the Head – Global HR.
• Advise staff regarding compensation and benefits entitlements ensuring compliance with local labour law.
•
Administer compensation and benefits for contracts managed locally,
providing timely updates to finance regarding updates and adjustments to
administration and payroll.
• Support the Head – Global HR with
annual pay reviews and periodic market survey reviews where relevant and
in compliance with the TRAFFIC remuneration policy.
• Manage, monitor and process all leave requests ensuring legal compliance.
For offices where we work with a host organisation:
•
Responsible for liaising with the host on the monitoring and reviewing
of contractual arrangements to ensure they are aligned with TRAFFIC’s
expectations.
• Monitor and ensure that contract extensions are processed in a timely manner,
• Ensure up to date copies of host policies are available for staff to access.
• Advise staff regarding compensation and benefits entitlements ensuring compliance with the host and local labour law.
•
Liaise with the host to ensure payroll amendments are communicated in a
timely manner and that appropriate benefits are correctly in place.
•
Support the Head – Global HR with annual pay reviews and periodic
market survey reviews where relevant, in compliance with the TRAFFIC
remuneration policy and with reference to host processes.
• Manage, monitor and process all leave requests ensuring legal compliance.
4. General HR
• Support and enable the roll out of TRAFFIC systems and processes, such as appraisals, training and feedback surveys.
•
Identify training needs and opportunities for addressing learning and
development needs, including providing inhouse HR training in
coordination with the Head – Global HR where appropriate.
• Support
the Head – Global HR with initiatives to improve the HR Services
provided, including talent retention strategies including succession
planning.
• Provide support and assistance to managers in dealing effectively with all HR management.
•
Support the Office Directors with any employee relations or grievances
that may arise in coordination with the Head – Global HR.
• Be the contact point for staff if they have any personal or confidential issues.
NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2021 (1,475 POSTS)
REQUIREMENTS
• Strong experience working in a generalist HR position in a NGO organisation or charity.
• Knowledge of employment laws in Tanzania and ideally in South Africa, Cameroon, Madagascar and Angola.
• Qualification in Human Resources Management, CIPD level 5 or equivalent
• Proven experience leading recruitment processes in an organised and efficient manner.
•
Strong clear and concise communication skills, must be approachable,
friendly and open minded about different cultures and ways of working
and have good interpersonal skills.
• Ability to use own initiative, work independently, be able to multi-task and deliver on time.
• Must have good accuracy and attention to detail.
• Must be fluent in spoken and written English, other languages skills desirable.
• Strong IT skills, word, outlook and excel skills essential.
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Candidates must have the right to live and work in Tanzania, as we are unable to provide a visa for this role.
APPLICATIONS
Applicants
are requested to apply online through the HR Management System, by
opening the vacancy announcement and pressing the “Apply” button.
Applicants
will be asked to create an account and submit their profile
information. Applications will not be accepted after the closing date.
The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during
Daylight Saving Time, DST). Please note that only selected applicants
will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/
Closing date: 31 July 2021
About IUCN
IUCN is a membership Union uniquely composed of both government and
civil society organisations. It provides public, private and
non-governmental organisations with the knowledge and tools that enable
human progress, economic development and nature conservation to take
place together.
Created in 1948, IUCN is now the world’s
largest and most diverse environmental network, harnessing the
knowledge, resources and reach of more than 1,300 Member organisations
and some 10,000 experts. It is a leading provider of conservation data,
assessments and analysis. Its broad membership enables IUCN to fill the
role of incubator and trusted repository of best practices, tools and
international standards.
IUCN provides a neutral space in which
diverse stakeholders including governments, NGOs, scientists,
businesses, local communities, indigenous peoples organisations and
others can work together to forge and implement solutions to
environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and
diverse portfolio of conservation projects worldwide. Combining the
latest science with the traditional knowledge of local communities,
these projects work to reverse habitat loss, restore ecosystems and
improve people’s well-being.
www.iucn.org
https://twitter.com/IUCN
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