New Job Vacancy at Room to Read Tanzania – Associate, Administration (Field Office)
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| Room to Read |
Associate, Administration
Tanzania – Tanga
Position Overview:
The
Literacy Facilitator is responsible for supporting and coaching
teachers, librarians, and principals to adopt new ways of working with
children to increase their literacy skills and habit of reading. The
Literacy Facilitator will report to the Associate, Literacy Field.
Recommended:
PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 – 2019. CLICK HERE!
Position Overview:
The Associate, Administration (Field
Office) will act as the point of contact for all administrative work
across all Field Offices. She/he will provide all administrative support
and managing queries related to administration; his/her main duties
includes providing administration support across all 3 programs and to
the all field based employees; managing offices stock, managing offices
settings; managing the relationships of the service providers across
field office; providing support to collect and submit finance documents
to the Field Operations Manager for review and then submission to the
Administration Manager who will be based at the Country Office. She/he
will be a key contact person for all logistics needs at the field office
including planning and managing the distribution of all the materials
in to respective schools such as GINKI books, Local Language Published
books, GEP materials support, etc. She/he will be directly reporting to
the Field Operations Manager with a strong reporting dotted line to the
Administration Manager.
Tanzania – Tanga
Position Overview:
The
Literacy Facilitator is responsible for supporting and coaching
teachers, librarians, and principals to adopt new ways of working with
children to increase their literacy skills and habit of reading. The
Literacy Facilitator will report to the Associate, Literacy Field.
Recommended:
PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 – 2019. CLICK HERE!
Position Overview:
The Associate, Administration (Field
Office) will act as the point of contact for all administrative work
across all Field Offices. She/he will provide all administrative support
and managing queries related to administration; his/her main duties
includes providing administration support across all 3 programs and to
the all field based employees; managing offices stock, managing offices
settings; managing the relationships of the service providers across
field office; providing support to collect and submit finance documents
to the Field Operations Manager for review and then submission to the
Administration Manager who will be based at the Country Office. She/he
will be a key contact person for all logistics needs at the field office
including planning and managing the distribution of all the materials
in to respective schools such as GINKI books, Local Language Published
books, GEP materials support, etc. She/he will be directly reporting to
the Field Operations Manager with a strong reporting dotted line to the
Administration Manager.
Duties & Responsibilities:
- Assist in providing all required daily administration functions within the field office.
- Assist
in soliciting service providers at the field level through receiving
purchase requisition, collecting/ receiving all Expressions of Interest - Maintain trusting working relationship with service suppliers, visitors and colleagues
- Perform
receptionist duties when necessary answer, screen and direct
calls/message, greet, register and direct guest/visitors, receive, - Work
with Field Operations Manager in coordinating office activities and
operations to secure efficiency and compliance to the organization. - Organize and maintain office setting
- Support Field Office staff to deliver their transport request to Program Operations Director for approval.
- Provide general support to the office visitors
- Ensure
timely collection of invoices and other documents from service
providers and verify if in compliant then submit to the finance for
payment process. - Maintain Incoming and Outgoing invoice log book.
- Ensure
operational of the office work related requirements by conducting
routines checks, identification of the non-functioning, preparing
reports on repair needs for review by Field Operations Manager and for
approval by Program Operations Director. - Manage the field office
warehouse including the field office stock and inventory management
system including submitting the records to both the Field Operations
Manager and the Country Administration Manager. - Maintain reporting on all the books distributed delivery notes and submitting the same to the Field Operations Manager.
- Updating and maintaining office equipment inventory with support from Administration Officer/Manager
- Updating
and maintaining office supplies inventory by checking stock to
determine inventory level, receiving goods/services and verifying
receipts of supplies. - Assist Field Office team to book for
meeting venues, arrangement for visitor’s lunch conferences and other
required services within Field Office level. - Work with Program
Officers to arrange for transport for book distribution, material
support distribution and other activities which requires transport
including site survey. - Equipment allocation and Dispatch important documents.
- Land line and internet connection services and maintenance.
- IT complaint register-wise consultant communication and response to IT related problems
- Support all donor visit requirements.
Read Also:
NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2021 (1,253 POSTS)
Qualifications:
- University degree in Administration, Procurement management or any other social science related degree.
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-tasks and prioritizing work
- Excellent written and verbal communication skills in both Swahili and English
- Strong planning skills
- Proficient in Ms Office
- At
least 2 years of experience in the office administration and support
work in the field setting or in a related working environment
Recommended:
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Location: Tanga region, Tanzania.
Compensation:
Room
to Read offers a competitive salary with excellent benefits. Benefits
include thirteenth month bonus, health insurance and a retirement plan.
The non-monetary compensation includes a unique opportunity to be part
of an innovative, meaningful, and rapidly growing organization that is
changing transforming the lives of millions of children in developing
countries on literacy and gender equality in education.
To be successful at Room to Read, you will also:
- Have passion for our mission and a strong desire to impact a dynamic nonprofit organization
- Be a proactive and innovative thinker who achieves results and creates positive change
- Have a very high level of personal and professional integrity and trustworthiness
- Embrace diversity and a commitment to collaboration
- Thrive in a fast-paced and fun environment
Recommended:
CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
Room
to Read is proud to be an equal opportunity employer committed to
identifying and developing the skills and leadership of people from
diverse backgrounds. EOE/M/F/Vet/Disabled
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