New Job Vacancy at RTI International Tanzania – Procurement and Logistics Officer
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| RTI International |
Africa, Tanzania, United Republic of
Job Summary:
RTI
ACTS Project in Tanzania is recruiting for Procurement and logistics
officer. Under direct supervision of the Finance & Grants Manager,
the Procurement and Logistics Officer is responsible for the management
of all project procurements and assist with processing service
contracts, leases and rental agreements; coordinating logistics and
travel arrangements; and supporting project trainings, workshops,
meetings and surveys in the field in full compliance with RTI policies
and procedures.
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Procurement:
- Serve
as a Procurement Officer for the project, assuring all sub-contracts,
consultant and other service contracts, and purchase orders awarded by
the project are in compliance with RTI Procurement Policy for
International Offices and USAID rules and regulations. - Identify
vendors for office lease, utilities, furniture, equipment, programmatic
supplies and other necessary office services in accordance with RTI
procurement procedures and in consultation with RTI’s regional and head
offices. - Execute procurement tasks for all procuring equipment and services (hotel, airline tickets, etc.).
- Receive,
review and process incoming requests ensuring sufficient clarity on
specifications given for goods and services. Confirm any other relevant
information from requestors and seek recommendation from regional or
head office IT support team members for related IT goods. - Coordinate
and ensure that all project related purchases are reviewed and approved
in accordance with the purchase authorization matrix. - Maintain
records of all transactions, ensuring that an efficient filing system
for records of all quotations, procurement process, copies of records of
expenditure, receiving reports, receipts, local order forms, etc. are
kept accountable and easily accessible by managers. - Coordinate
and monitor the delivery of ordered goods/services and ensure through
established procedures that all received goods/services are in
accordance with the terms and specifications of the PO/SA. Furthermore
ensure quality and opportune delivery of purchased goods/services. - Responsible
for project property control and inventory management; keeps records of
controlled and managed equipment in RTI systems. - Maintain
record list of property and managed equipment for the project into RAMS
application and submit relevant issues to home office. - Act as
the property control officer (asset move, asset lost, asset on loan,
etc.) and responsible for proper recording of the project office assets. - Responsible for asset disposal management as appropriate.
Administrative:
- Oversee
payment preparation and documentation and liaise closely with the
finance team concerning payment of purchased and delivered goods and
services. - Assist with processing and maintenance of encumbrances (Fee for Service Contracts, Lease Agreements, Rental Agreements, etc).
- Coordinate
logistics planning and administration for travel, accommodation, and
per diem for in-country conferences, meetings, and study tours. - Support
in-country project meetings, workshops and surveys. This may include
booking rooms, coordinating schedules, issuing and tracking meeting
invitations, preparing meeting agendas and supporting materials, and
preparing meeting notes, as well as dispersing funds in the field. - Provide high quality document formatting and production assistance.
- Other general administrative duties as assigned.
NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2021 (1,587 POSTS)
Domestic travel may be required occasionally.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Master’s
degree in relevant field and 1 years working experience or Bachelor’s
degree with 3 years working experience in project procurement and
administration.
As
a global employer of choice, RTI is committed to equity, diversity,
inclusion and belonging in the workplace and the communities and markets
where we serve our mission. We value diversity of thought, culture,
background and perspective and welcome applicants without regard to
race, color, religion, sex, age, marital status, sexual orientation,
gender identity, national origin, creed, citizenship status, disability,
veteran status, or any other classification protected by applicable
discrimination laws or RTI policy.
We are proud to be an equal
opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion,
sex, sexual orientation, gender identity, national origin, disability
status, protected veteran status, or any other characteristic protected
by law. Further information is available here.
Ethics Notice: No
one at RTI may ever demand payment for anything of value in exchange for
anything related to the hiring process (including, for example, for
applying for, interviewing for, or receiving any offer of employment).
If any such request is made, please report this request confidentially
to RTI’s Ethics office at HRethics@rti.org. Any payment made will
disqualify any applicant from future employment at RTI. Please only use
the HRethics@rti.org email address to report ethics concerns; any job
applications sent to this email address will not be processed.
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RTI
International is an independent, nonprofit research institute dedicated
to improving the human condition. Clients rely on us to answer
questions that demand an objective and multidisciplinary approach—one
that integrates expertise across the social and laboratory sciences,
engineering, and international development. We believe in the promise of
science, and we are inspired every day to deliver on that promise for
the good of people, communities, and businesses around the world. For
more information, visit www.rti.org.
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