New Job Vacancy at Plan International Tanzania – Deputy Emergency Response Manager
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| Plan International |
Deputy Emergency Response Manager
Location: Kibondo Tanzania, Tanzania
Company: Plan International
The Organisation
Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
We
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s
girls who are most affected.
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Working
together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges
facing girls and all vulnerable children.
We support children’s
rights from birth until they reach adulthood. And we enable children to
prepare for and respond to crises and adversity. We drive changes in
practice and policy at local, national and global levels using our
reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
ROLE PURPOSE
Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
Plan has over 80 years’ experience and works in more than 75 countries
across the world. We strive for a just world, working together with
children, young people, our supporters and partners.
Plan
International has been working in Tanzania since 1991. Our work supports
marginalised children and youth, especially adolescent girls, to grow
up physically and mentally healthy and ready to shape their future. We
create an enabling environment and empower girls to be active drivers of
change in realising their rights. We prioritise working with partners,
and ensuring all of our work is evidence based.
Plan
International Tanzania has responded to the Burundian Emergency program
in Kibondo and Kasulu since October 2015 due to Burundian refugees’
influx with special focus on Case Management, Psychosocial support
activities and Education in Emergencies (EiE).
The Deputy
Emergency Response Manager (DERM) leads implementation of projects and
activities in the humanitarian program, in partnership with and
reporting to the ERM.
Dimensions of the Role
Managing
the implementation of emergency response operational activities
including management of project implementation, Finance, Procurement
and Logistics, security management, and representation in the absence of
the ERM.
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Accountabilities
Programme implementation:
- Provide
leadership on humanitarian response operational issues Coordinating and
supporting Finance), Procurement and Logistics safety and security
management and any other operational tasks as agreed with the ERM. - Ensure that new project designs are informed by needs assessments and contextual analysis
- Coordinate with MEAL on orientation of emergency response team members
on the use and concept of relevant humanitarian Standards like SPHERE,
CHS, INEE and CPMS (to be under ERM because is done by Program managers
direct) - Regular monitoring of project implementation status in
terms of expenditures and activity implementation progress, ensuring
quality and timely implementation as agreed in donor contract (with
coordination of BVA meetings on monthly basis) - Manage,
coordinate and support program teams in implementation of emergency
response programs, including leading start-up of new grants and close
out - Support resource mobilisation for follow up and new grants on operational needs
- Periodic camp visits to support program implementation, review
activities, identify needs and coordinate implementation of action
points from management decisions. - Represent Plan International
ER program in camp level coordination meetings and ensure implementation
of action points in collaboration with other agencies/stakeholders.
Operations implementation:
- Provide
leadership to Finance, Procurement and Logistics and ensuring systems
are in place and well-functioning and aligned with local and global
policies as relevant. - Ensure implementation of PL systems,
policies, procedures (procurement, fleet, IT devices etc) including
production of periodic reports including monthly stores reports, monthly
procurement tracker, contract renewal/tracker and management of
distribution with program teams. - Support program teams with
operational challenges by working closely with the procurement and
logistics to ensure on time delivery of good and services to program. - Ensure implementation of finance systems and procedures, on time
payment to vendors, coordinate monthly BVA meetings and implementation
of action points by linking with CO finance and BD team. - Linkage between CO finance and field finance team and ensure finance
systems supports program implementation including implementation of
action points from audit recommendations. - In collaboration with the HRC, develop capacity building plan for direct reports and lead relevant capacity building programs.
- Coordinate regular Senior Management Team meetings and ensure follow up of action points
- Create the conditions to ensure effective teamwork, morale among ER team, adherence to safeguarding and code of conduct.
- Conduct performance appraisals of direct reports and ensure regular
feedback and mentoring on individual performance and leadership aspect.
Information and Co-ordination
- In
absence of the ERM represent the emergency response team of Plan
Tanzania both internally and externally and act as Officer in Charge
(OiC) including related authority which is required eg. MoHA and the
local government. - In collaboration with HRC -lead leadership, team work and duty of care efforts for entire ER team
- Support the coordination and interlinkage of existing projects with new
projects to ensure coherence by providing pro-actively as well as per
request information to the regional DRM team as well as colleagues of
the national organisations (NOs) within the Plan Federation.
Capacity Building
- Ensures
that Plan International’s global policies for Child Protection (CPP)
and Gender Equality and Inclusion (GEI) are fully embedded in accordance
with the principles and requirements of the policy including relevant
Implementation Standards and Guidelines as applicable to their area of
responsibility. This includes, but is not limited to, ensuring staff and
associates are aware of and understand their responsibilities under
these policies and Plan International’s Code of Conduct (CoC), their
relevance to their area of work, and that concerns are reported and
managed in accordance with the appropriate procedures.
Key relationships
- Reports to the Emergency Response Manager – Plan International Tanzania
- Regional technical specialists.As delegated by the ERM,
representatives of the NOs who collaborate with the CO on DRM projects
in Tanzania - Country Office functional heads including HRM, Head
of Finance, IT, Procurement & Logistics and Business Development
Manager.
External:
- Other
agencies and stakeholders related to the programme national and state
government, relevant UN system, International NGOs, Local partners and
communities - TECHNICAL expertise, skills and knowledge
- The
qualified candidate will be a emergency professional with relevant
degree in social work studies e.g psychology, anthropology, social work
or equivalent qualifications.
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Essential:
- At least 2 years professional experience implementing humanitarian projects including in a program management role.
- Fluency in English in writing and speaking.
- Demonstrable experience in coordinating and/or implementing related
emergency projects funded through UN agencies and/or international
donors (i.e. SIDA, USAID, DFID, GFFO) - Demonstrable experience of coordinating programmes/projects in line with key international humanitarian standards
- Demonstrable experience in direct supervision and line management of project staff
- Demonstrable experience of organizational representation and engagement with humanitarian stakeholders.
- General knowledge and understanding of INEE and CPIE minimum standards,
Core Humanitarian Standards, SPHERE, Red Cross/NGO Code of Conduct and
other relevant international standards for humanitarian response. - Ability to work independently and as a team player who demonstrates
leadership and is able to guide local and international staff if
required and also able to work with disaster affected communities in a
sensitive and participatory manner. - Well-developed written and oral communication skills. This includes effective negotiation and representation skills.
- Well organized even within a fluid working environment and has a
capacity for initiative and decision making with competent analytical
and problem solving skills - Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles.
Desirable:
- Experience working in the Kigoma Humanitarian Program.
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Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
The
position is situated in Dar es salaam with a hot and humid climate,
with some travels upcountry with a different climatic conditions.
Level of contact with children
Mid level: Frequent interaction with children
Location: Kibondo
Reports to: Emergency Response Manager
Grade: D2
Closing Date: 31st May 2021
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We
want Plan International to reflect the diversity of the communities we
work with, offering equal opportunities to everyone regardless of age,
disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual
orientation.
Plan International is based on a culture of
inclusivity and we strive to create a workplace environment that ensures
every team, in every office, in every country, is rich in diverse
people, thoughts, and ideas.
We foster an organisational culture
that embraces our commitment to racial justice, gender equality, girls’
rights and inclusion.
Plan International believes that in a
world where children face so many threats of harm, it is our duty to
ensure that we, as an organisation, do everything we can to keep
children safe. This means that we have particular responsibilities to
children that we come into contact with and we must not contribute in
any way to harming or placing children at risk.
A range of
pre-employment checks will be undertaken in conformity with Plan
International’s Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure Scheme.
In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual
abuse and/or sexual harassment during employment, or incidents under
investigation when the applicant left employment. By submitting an
application, the job applicant confirms their understanding of these
recruitment procedures.
The post New Job Vacancy at Plan International Tanzania – Deputy Emergency Response Manager appeared first on Ajira - Nafasi za kazi Tanzania 2019.
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