New Job Opportunity Dar es salaam at IRC Tanzania – Grants Coordinator
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| International Rescue Committee (IRC) |
Jobs in Tanzania 2021: New Job Vacancies at International
Rescue Committee (IRC), 2021
Re-Advertisement of Grants Coordinator
Dar es Salaam, Tanzania, United Republic of | req14191
Requisition ID: req14191
Job Title: Re-Advertisement of Grants Coordinator
Sector: Grants
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Dar es Salaam, Tanzania
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Job Description
Background/IRC Summary:
The
International Rescue Committee responds to the world’s worst
humanitarian crises and helps people whose lives and livelihoods are
shattered by conflict and disaster to survive, recover and gain control
of their future.
We have been present in Tanzania since 1993
when we responded to an influx of refugees from Rwanda, Burundi and the
Democratic Republic of Congo. Since the initial influx, we have
continued to tirelessly serve the needs of both refugees and host
communities in the country. In 2020, we reached 250,000 people across
three refugee camps and the Tanzanian population.
Through our work across health, education and protection, we focused on:
- Ensuring that women and girls have access to quality reproductive healthcare
- Working
with leaders of refugee communities, religious and community leaders in
the host community and the government to prevent violence against women
and bolster women’s empowerment; and providing medical referral,
counseling, legal and support to survivors; - Ensuring that children affected by displacement and crisis have access to safe and quality education;
- Improving critical school and health infrastructure in the refugee camps and the host community;
- Providing youth – particularly girls – with social and recreational activities as well as life skills training;
- Working with local partners to ensure inclusion of persons with disabilities in the camp and the host community; and
- Supporting
the regional Ministry of Health with a range of health interventions,
including disease outbreak, reproductive and mental health services.
IRC
in Tanzania is funded by a range of high profile institutional and
voluntary donors, including governments, international organizations,
corporates and foundations.
Job Overview/Summary:
The
Grants Coordinator is a vital senior position at the heart of the
Tanzania country programme. It touches every aspect of our work; from
strategy and program design to external relations; from fundraising to
program and grant management and communications.
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The
Grants Coordinator will lead the Grants Department and reports to the
Deputy Director of Programs (DDP). S/Heis a member of the Country
Management Team (CMT) and actively participates in the country program’s
strategic planning processes as well as ensuring the strategic
priorities of the country programme are front and center in business
development. The Grants Coordinator will work with the Country
Management team to set funding priorities and targets, build
relationships with donors and develop proposals to meet and measure
progress against these to ensure IRC Tanzania secures the resources to
achieve its strategic goals.
The Grants Coordinator is also
accountable for high quality strategic internal and external
communications to be coordinated by the grants team but supported by
staff throughout the program. .
The Grants Department is a growing
team, currently a staff of four, with the potential to grow according to
need and the size of portfolio.
Major Responsibilities:
Business Development
- Develop
a Business Development Strategy closely aligned to the Tanzania Country
Programme Strategy; lead in the realization of the Business Development
Strategy - In coordination with the DDP cultivate donor relationships nationally and for specific target regions
- Track upcoming opportunities by priority sector
- Take lead in the Go-no-Go decision for released calls.
- Coordinate
the preparation of proactive materials such as brochures, concept notes
and newsletters that will contribute to the attainment of business
development objectives. - Support development of external
communication tools as relevant for donor visits/meetings on IRC
Tanzania as a whole and IRC Tanzania programs in particular
Grants Management & Compliance
- Work
with DDP, Field Coordinators, Grants team based in the Dar es Salaam
and in Kigoma field offices and Technical Coordinators to support the
process of quality proposals and the development of new projects and
funding proposals. Assist the DDP to align new proposals to the country
Strategy Action Plan (SAP). Liaise with HQ grants unit in New York,
sectoral technical units and IRC UK to ensure proposals meet internal
standards, and are donor compliant. - Visit field sites in order
to work directly with program and grants staff to provide support,
assist in the development of proposals and to regularly visit IRC
program activities - Work with the Grants Team to ensure that
reports to donors are submitted on time; that reports are coherent and
accurate (proposal, interim or final report) - In coordination
with DDP, Field Coordinator / Project leads and the Grants team, roll
out the Project Cycle Meetings (PCM) from Opening/implementation and
Closeout meetings, as well as monthly grants Implementation meetings
which include representation from each unit (finance, programs,supply
chain) and ensure proper follow up of issues raised. - Monitor and
support the use of grants management tools such as FM01, BvAs,
procurement planning and activity plans amongst program teams to ensure
accurate tracking of implementation and timely alerts to potential
challenges/obstacles - Coordinate with IRC-UK, IRC NY, &
Germany monitor implementation of program to ensure they are in
accordance with donor and IRC internal requirements and act as focal
point in all communications with IRC Regional Unit and IRC UK office on
Grants management issues, including sharing of monthly grant tracking
updates. - Act as focal point in facilitating proposal and donor
report reviews and approvals by technical advisors and other relevant
persons at HQ (including maintaining OTIS) and maintain proper records
of all Grants and sub-grants (BOX and OTIS). - Act as custodian
of documentation of institutional knowledge and program activities in
coordination with relevant sector supervisors and coordinators including
finance during Audits. - Train and support program staff on donor
compliance, report writing, project and budget monitoring, record
keeping, and Grants management.
Communication
- Develop
a coordinated internal and exernal communications plan that
incorporates donor visibility requirements; strategic external relations
objectives; supports advocacy and influencing aims; and engages staff
and strengthens the profile of the country program. - Lead in in country communications with donors regarding pipeline and active grants management.
- Maintain excellent relationships internally within IRC and externally with all IRC’s existing partners.
- Oversee IRC Internal grants systems (OTIS) and processes related documents online that facilitates grants management regularly.
- Maintain necessary donor files on grants including hard copy and box.
- Ensure regular reporting for the NGO Registrar is complete, in partnership with External Liaison
Human Resources & Supply Chain
- Provide technical back stopping in the department for grants team on grants related matters
- Support the program and operations in other recruitments, including in Supply chain tender meetings as requested
- Orient
relevant staff of all departments to donor requirements and work
closely with all IRC departments to comply with donor requirements - Undertake other tasks as requested by the Deputy of Programs, the immediate supervisor.
Diversity, Inclusion and Gender Equality
IRC
acknowledges and honors the fundamental value and dignity of all
individuals. We are an Equal Opportunity Employer and consider all
applicants on the basis of merit without regard to race, sex, color,
national origin, religion, sexual orientation, gender identity, age,
marital status, veteran status or disability. IRC is also committed to
narrowing the gender gap in leadership positions. We offer benefits that
provide an enabling environment for women to participate in our
workforce including parental leave, gender-sensitive security protocols
and other supportive benefits.
NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2021 (1,319 POSTS)
Qualifications
Job Requirements
- Bachelor’s degree in relevant discipline, master’s degree preferred.
- At least Seven years’ experience working in humanitarian or development programs; regional experience preferred.
- An
excellent coordinator and team player; this role needs to work with
every department and must be able to influence colleagues, often without
line management. - Superb organization skills; the postholder
will need to multi-task and independently manage high risk and high
pressure priorities affecting program sustainability - Previous
experience working with international non-governmental organizations in
the area of grant management previous experience in working with
European and US public donors. - Previous successful experience
developing projects and writing proposals to donors. Strong proposal
writing and budgeting skills, IT proficiency, excellent communication
and writing skills, good interpersonal skills, ability to work in a team
setting, ability and willingness to travel to remote areas, and ability
to prioritize high volumes of work to meet tight deadlines. - Consortium management experience is a plus.
- International experience within Africa is a plus.
- High
degree of flexibility, including a willingness to work beyond core
hours at times to meet deadlines or in emergency situations. - Very strong written communication skills; including in reports, proposals and formal and informal correspondence.
- A
string understanding of communications approaches including working
with the media, social media and creative areas (Film, photo, content
gathering) , - Excellent English and KiSwahili: written and verbal communications.
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Equal Opportunities:
IRC
is an equal opportunity employer and considers all job applicants on
the basis of merit, without regard to race, nationality, tribe or place
of origin, colour, national extraction, social origin, political or
religious opinion, gender, pregnancy, marital status or family
responsibility, sexual orientation, disability, HIV/Aids, age, or
station of life.
The IRC and IRC workers must adhere to the
values and principles outlined in IRC Way – Standards for Professional
Conduct. These are Integrity, Service, and Accountability. In
accordance with these values, the IRC operates and enforces policies on
Beneficiary Protection from Exploitation and Abuse, Child Safeguarding,
Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.MODE OF
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