New Job Opportunity at The United Nations (UN) at UNHCR Tanzania – Snr Admin Assistant
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| UNHCR |
Snr Admin Assistant
Job Title Assistant Field Officer
Job ID 26455
Location Kibondo, Tanzania- U.R. Of
Salary Grade G5
Hardship Level E
Family Location Type Family
Eligible Applicants
This Job Opening is available to eligible UNHCR staff members and external applicants.
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Procedures and Eligibility
Interested applicants should consult the Administrative Instruction on
Recruitment and Assignment of Locally Recruited Staff (RALS).
Duties and Qualifications
Senior Administrative Assistant
Organizational Setting and Work Relationships
The Senior Administrative Assistant will provide administrative support to the office where the position is located.
The
Senior Administrative Assistant normally has no direct supervisory
functions though it rests upon the supervisor of the post to make time
specific arrangements subject to a given situation. The incumbent will
always function under direct supervision of a Senior Officer often
Administrative Officer, who is required to monitor the performance of
the incumbent and provide regular guidance. S/he may liaise with local
suppliers and/or officials and/or Implementing Partners (IPs) on routine
subject matters under the direction of the supervisor.
All UNHCR
staff members are accountable to perform their duties as reflected in
their job description. They do so within their delegated authorities, in
line with the regulatory framework of UNHCR which includes the UN
Charter, UN Staff Regulations and Rules, UNHCR Policies and
Administrative Instructions as well as relevant accountability
frameworks. In addition, staff members are required to discharge their
responsibilities in a manner consistent with the core, functional,
cross-functional and managerial competencies and UNHCR¿s core values of
professionalism, integrity and respect for diversity.
Duties
–
Assist in interpreting and processing of entitlements, issuance of
contracts and maintenance of various personnel records and files.
–
Attend meetings on day-to-day admin matters; administer the movement of
UNHCR staff members and monitor their attendance records, leave plans,
overtime and visa requirements.
– Search office files and records
relating to a variety of topics for information and reference. Select
information and records in specified format or on the basis of general
instructions for use by others in preparing reports, correspondence,
technical papers, project or programme plans and general reference
documents.
– Assist in requisition of office supplies, equipment and
arrange for distribution together with the appropriate inventory
records.
– Assist in administrative formalities related to travel
arrangements and issuance/ renewal of visas, licences, travel
arrangements and other similar documents.
– Draft correspondence and
reports, as required, on general administrative or specialized tasks
which may be of a confidential nature within the assigned area of
responsibility; Type correspondence, documents and reports, some of
which may be highly confidential.
– Arrange appointments and maintain
supervisor’s calendar, receive visitors, place and screen telephone
calls and answer queries with discretion; Keep lists of names, addresses
and telephone numbers of ministers, government officials and members of
the diplomatic corps.
– Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.
– Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.
– Prepare attestations and certificates required by the staff members for signature of senior officer.
– Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.
– Perform other related duties as required.
NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2021 (1,319 POSTS)
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
- For
G5 – 2 years relevant experience with High School Diploma; or 1 year
relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
- not specified
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
- Business Administration, Finance, Office Management,
- Human Resources or other related field.
(Certificates and Licenses marked with an asterisk* are essential)
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Relevant Job Experience
Essential
- Not specified
Desirable
- Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
- *IT-Computer Literacy
- UN-UN/UNHCR Administrative Rules, Regulations and Procedures
- UN-UN/UNHCR Financial Rules and Regulations and Procedures
- IT-PeopleSoft Applications
(Functional Skills marked with an asterisk* are essential)
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Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
This
is a Standard Job Description for all UNHCR jobs with this job title
and grade level. The Operational Context may contain additional
essential and/or desirable qualifications relating to the specific
operation and/or position. Any such requirements are incorporated by
reference in this Job Description and will be considered for the
screening, shortlisting and selection of candidates.
Language Requirements
Please also note that English is essential for this Job Opening.
Additional Information
- Please note that UNHCR does not charge a fee at any stage of its
recruitment process (application, interview, meeting, travelling,
processing, training or any other fees). - Shortlisted Candidates will be subjected to a written test/Functional clearance.
- In case of difficulties with application process please contact email: tandava@unhcr.org
- Due to the volume of applications only short-listed candidates will be contacted.
- Qualified female and candidates with disabilities are encouraged to apply.
Closing Date
Please note that the closing date for submission of applications is Tuesday 01 June, 2021 (midnight Tanzania time).
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