New Job Vacancy at CBM International Tanzania – Programme Operations Officer
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| CBM International |
Jobs in Tanzania 2021: New Job Vacancies at CBM International 2021
Programme Operations Officer
CBM
is an international Christian development organization committed to
improving people’s quality of life with disabilities in the world. CBM
addresses disability as a cause and consequence of poverty and works in
partnership to create an inclusive society for all. For more
information, visit our website at www.cbm.org
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CBM
seeks to recruit a Programme Operations Officer who will support the
Programme department on operations and financial management for CBM
partners and the country office. Reporting to the Finance Manager, the
job holder is expected to manage partner project budgets, monitor
expenditure and budget implementation rates, and build partners’
capacity on financial management and quality reporting and participate
in the fundraising activities.
A. Main Activities
Programme Development and Fundraising:
- Participate in Programme design generating project ideas and generate quality concepts notes and proposals
- Participate
in Partner Budget Application Process – Mentorship/inducting of
partners on; budget development and review; compile budget summaries;
tracking budget expenditure, Uploading approved budgets into NAVISION;
making necessary revisions as may be required; providing budget
Notifications to Program Team for sharing with partners; - Provide
partner trainings or capacity building as required including inducting
partners on CBM financial contractual obligations, procedures and
requirements including reporting templates and statutory requirements;
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Programme Operations:
- Strengthening
partner capacity in internal control systems and processes to ensure
that financial resources as used by partners comply with CBM financial
policies, standards, and procedures, and with specific donor
requirements and contracts and provide training/coaching as needed; - Review and upload final version of reports and relevant project documents on Share point on time as per CBM reporting schedule;
- Critically
monitor and analyse partners’ financial reports for compliance against
approved budgets; (e.g., PPR, CBM Project Financial Checklists,
consolidated reports for consortia partners); - Maintain status of
all PPRs and other FIN reports received, reviewed, and imported in NAV
or shared with MAs as per CBM reporting schedule; - Carry out NAV
import and export transactions such as AOR, ROF, partner profiles, and
project cards, quarterly PPRs; reports received etc.; - Review and
reconcile partner YECRs with PPR and audit report within given
deadlines, including follow up on issues raised in the management
letter; - Perform periodic audits or spot-checks of partner financial management and control systems;
- Enforce
partner delivery of timely, complete, and quality financial reports in
line with CBM’s requirements, including annual financial statements;
verify quality and provide feedback to partners; - Jointly with
programme team conduct partner field visits perform tasks such as
inducting partners on CBM finance requirements and procedures, spot
checks on finance management, internal controls in place and progress on
capacity improvement recommendations; - Review designated
quarterly finance/narrative reports, year-end closing reports paying
particular attention to completeness, adherence to CBM format, burn rate
within the approved budget, and supporting documentation. - Support
tracking and monitoring of partner’s budget implementation rate (BIR)
in relation to funding transfer rate and ensuring partners receive
project funds on time; - Support project partners in addressing audit queries emerging from project audits.
- In
liaison with Program Team, prepare partner savings/unspent funds for
approval before lapsing, re-allocation, re-designation and/or
re-utilization; - Support in the continuous updates and follow-ups
of partners issues identified during field monitoring, partner
assessment, compliance visits, and audits;
Financial Support – Office Accounts:
- Support
to country office accounts management – (Voucher Management), Petty
cash Processing, Travel claim Processing, Online Payments and generation
and sharing of monthly budget monitoring reports; in the absence of FO,
prepare cash reconciliations for the cash verification exercise - Carry out regular invoicing, writing of cheques, preparing online payments, and follow-up on all debtors;
- Support
in tracking and providing needed reports for partners and the country
office budget transfer and implementation rates, on request; - Respond to partner and staff inquiries, maintain good customer relations and solve problems within scope of work;
- Support budget and operations management ensuring all programme and partner expenditure is within approved and available budget;
- Stay
current with all regulations, practices, tax laws, reporting
requirements, and industry trends, and advise the same to the line
manager.
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B. Requirements
- Degree in Finance, Accounting, Business Administration and Management, or Project Management;
- Professional qualifications in accounting (CPA-T, ACCA, CIMA) is an added advantage;
- At
least 3 year’s work experience in Programme and Operations Management,
particularly with international NGOs or international development
organization, is preferred; - Working experience of programme/budget cycle management, procedures, and donor requirements;
- Ability to maintain accounting systems that handle large amounts of information;
- Proven
ability to take direction but also to work with minimal direct
supervision and manage multiple projects while being a committed team
player; - Effective communication skills in English and Kiswahili, both verbal and written;
- Advanced skills with MS Office particularly Excel, word, PowerPoint
- Familiar with Accounting packages
- An
effective team player who is also able to work independently with
passion for self-starting, proactive anticipation of team needs, and
creative problem solving - Ability to integrate into a multi-cultural environment;
- Ability and willingness to learn and to pass on information;
- Ability to take the initiative, multi-task, prioritize work and meet deadlines;
- Willingness to adhere and commit to CBM’s Values and Safeguarding Policy.
How to apply
Candidates
with the required profile and proven experiences, who meet these
qualifications, are invited to submit via e-mail a meaningful letter of
motivation, stating why he/she wishes to work for CBM, CV, three
professional references, and salary expectations to recruit.tanzania@cbm.org
The future job holder will adhere to CBM’s values and commits to CBM’s Code of Conduct and Safeguarding Policy.
CBM
encourages Tanzanian nationals, including persons with disabilities who
meet the qualifications, to apply for this position. For further
information about CBM’s inclusion policy, please visit our Resources
& Publications section at http://www.cbm.org
Only short-listed candidates will be contacted.
The post New Job Vacancy at CBM International Tanzania – Programme Operations Officer appeared first on Ajira - Nafasi za kazi Tanzania 2019.
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