New Job Vacancy at Plan International Tanzania – Compliance & Reporting Coordinator | TZ JOB CONNECTION : Tanzania Jobs Connection , Nafasi Za Kazi 2019, Ajira Mpya 2019, Mabumbe Jobs,

Plan International

Jobs in Tanzania 2021: New Job Opportunities at Plan International, 2021

Compliance & Reporting Coordinator
Date: 11-Feb-2021
Location: Kibondo Tanzania, Tanzania
Company: Plan International
The Organisation
Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
We
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s
girls who are most affected.
Working together with children, young
people, our supporters and partners, we strive for a just world,
tackling the root causes of the challenges facing girls and all
vulnerable children.
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We
support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity.
We drive changes in practice and policy at local, national and global
levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

BACKGROUND
Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
Plan has over 80 years experience and works in more than 75 countries
across the world. We strive for a just world, working together with
children, young people, our supporters and partners.

Plan
International has been working in Tanzania since 1991. Our work supports
marginalised children and youth, especially adolescent girls, to grow
up physically and mentally healthy and ready to shape their future. We
create an enabling environment and empower girls to be active drivers of
change in realising their rights. We prioritise working with partners,
and ensuring all of our work is evidence based.

Plan
International Tanzania responds to the Burundian Emergency program in
Kibondo and Kasulu since October 2015 due to Burundian refugees’ influx
with special focus on Case Management, Psychosocial support activities
and Education in Emergencies (EiE).

role PURPOSE
This
role provides compliance and monitoring of all aspects of key
donor-funded projects implemented by Plan International as part of its
Burundian Refugee Response Programme in Kigoma.

Dimensions of the Role

Directly reports to the Emergency Response Manager with dotted lines to the Award Specialist
Responsible
for general oversight and compliance (working with and through
programme departments) of projects with total budgets of over € 500,000;
Works
closely and collaboratively with programme staff to coordinate project
activities and to ensure that donor funding access high quality,
leading-edge sectorial programmes;
Acts as a focal point and
coordinator for high-quality proposals and reports, including
information sharing from programme to donors and vice-versa;
Develops
expertise on donor requirements (including knowledge on donor specific
expectations particularly on proposals and expenditure restrictions) and
communicates these clearly to Plan personnel.

Monitor and oversee project planning, coordinating with programme departmental heads;
Work
with the ERM to oversee the management of the grant, including timely
implementation of planned activities and the appropriate expenditure of
funds;
Work with the finance and administration/ logistics/
security teams to ensure that the project activities and reports are
implemented in a timely manner and in accordance with the project design
and Plan International and Donor procedures;
Communicate
proactively to the procurement team to ensure that required inputs are
available for the implementation of the activities in the refugee camps
and other communities;
Prepare weekly, monthly, quarterly and end-of-project reports in a timely manner;
Regularly
review Budget-versus-Actual financial reports and ensure donor
financial reports are accurate and demonstrate timely implementation and
efficient use of donor funds, working closely with the finance
department to track spending and to propose corrective measures if
necessary;
Ensure proper coordination with other agencies and NGOs;
Liaise
between the organization and the local authorities (particularly the
Ministry of Home Affairs) in project interventions and enlist the
support of the government, NGOs and community stake holders;
Capacity building and training
Identify
needs and design a capacity building program in key areas such as child
protection, child rights, monitoring and evaluation in accordance with
the requirements of donors;
Facilitate project workshops
(start-up, review, closing) to ensure all stakeholders understand all
elements of the project design and can contribute to a high-performance
team;
Ensure all the Plan International child protection policy
is respected by project staff and all Plan associates, including
incentive workers and other partner agencies funded by the project;
Monitoring and Evaluation
Work
closely with the MEAL team to identify strengths and areas of
improvement of project activities and support a Strength Based Approach
in all elements of project design, implementation, monitoring and
review;
Work with the MEAL team to ensure the implementation of a baseline study;
Assist the MEAL officer and manager to develop a monitoring and evaluation plan in line with the Donor reporting requirements;
Assist
the MEAL officer and Manager to facilitate internal and external
evaluations of the project, the use of these opportunities and to
encourage positive, on-going improvements and opportunities to address
challenges and learning opportunities;
Preparation of weekly, monthly and other reports as required;

Compliance

Ensure
compliance with Donor’s and Plan International’s rules and regulations
in all areas including financial management, record keeping,
procurement, etc;
Comply with Plan International policies and procedures;
Ensure
that receipts and supporting documents are provided to the finance
department in Kibondo, in accordance with the donor and Plan
International requirements;

Ensures that Plan International’s
global policies for Child Protection (CPP) and Gender Equality and
Inclusion (GEI) are fully embedded in accordance with the principles and
requirements of the policy including relevant Implementation Standards
and Guidelines as applicable to their area of responsibility. This
includes, but is not limited to, ensuring staff and associates are aware
of and understand their responsibilities under these policies and Plan
International’s Code of Conduct (CoC), their relevance to their area of
work, and that concerns are reported and managed in accordance with the
appropriate procedures.Key relationships

All
program staff engaged in implementing the relevant projects with a focus
on department heads given their technical oversight of the programme
implementation;
Donor representatives, Plan International
National Organizations and the Plan International Tanzania Country
Office staff including the Business Development Unit;
Other Compliance and Reporting Coordinators;
Other
international NGOs, partners and Government staff, particularly those
involved in refugee camps management tasks and responsibilities;
Finance, Admin, ICT and HR staff as appropriate;

Technical expertise, skills and knowledgE
Essential

At least 4 years of experience coordinating emergency or development projects within an international NGO;
Strong verbal and written communication skills in English, including strong editing skills;
Professional experience interacting with partners and achieving project outcomes accordingly;
Ability to act as a positive ole model and demonstrate conflict solving behaviours;
Effective organizational skills;
Excellent IT skills, including high-level MS word skills;
Ability
to build and foster collaborative working relationships with diverse
stakeholders including project staff, partner staff and local government
representatives;
A bachelor Degree in relevant area such as social science/ development studies

Desirable

Working knowledge of Kirundi (desirable);
Management and leadership skills;
Skills in communicating with multicultural populations;
Knowledge of child development and family interactions;
Knowledge of child protection issues and experience in interacting with problematic youths;
Supervisory skills;
Ability to monitor project results and expenditures against work plans;
Strong facilitation and training skills to supervise the work of the staff involved in this programming;
The job holder will be doing all issues of donor compliance, report writing, capacity building and training.

Plan International’s Values in Practice
We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment
The job holder requires 30 % field work in 3 camps and 70 % office-based environments.
Level of contact with children
Mid contact: Occasional interaction with children
Location: Kibondo Tanzania
Reports to: Emergency Response Manager
Grade: C2
Closing Date: 21st February, 2021

Early
application is encouraged as we will review applications throughout the
advertising period and reserve the right to close the advert early.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
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We
want Plan International to reflect the diversity of the communities we
work with, offering equal opportunities to everyone regardless of age,
disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual
orientation.

Plan International is based on a culture of
inclusivity and we strive to create a workplace environment that ensures
every team, in every office, in every country, is rich in diverse
people, thoughts, and ideas.
We foster an organisational culture
that embraces our commitment to racial justice, gender equality, girls’
rights and inclusion.

Plan International believes that in a
world where children face so many threats of harm, it is our duty to
ensure that we, as an organisation, do everything we can to keep
children safe. This means that we have particular responsibilities to
children that we come into contact with and we must not contribute in
any way to harming or placing children at risk.

A range of
pre-employment checks will be undertaken in conformity with Plan
International’s Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure Scheme.
In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual
abuse and/or sexual harassment during employment, or incidents under
investigation when the applicant left employment. By submitting an
application, the job applicant confirms their understanding of these
recruitment procedures.

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Friday, February 12, 2021

New Job Vacancy at Plan International Tanzania – Compliance & Reporting Coordinator