New Job at USAID Global Health Supply Chain Program – Consultancy HR Capacity and Governance Oversight
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| USAID GHSC-TA-TZ Project |
Jobs in Tanzania 2021: New Job Vacancies at USAID (GHSC TA-TZ) Project 2021
Consultancy HR Capacity and Governance Oversight
USAID Global Health Supply Chain Program
Statement of Work
Purpose:
Provide Consultancy services for the supply chain on human resource
capacity, Governance, oversight and accountability module of the
Zanzibar holistic supply chain review
Period of Performance: February and March 2021
Place of Performance: Zanzibar and Virtual/desk work
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BACKGROUND
The
Ministry of Health, Social Welfare, Elderly Gender and Children
(MOHSWEGC) Zanzibar embarked on the reform process from the beginning of
1990’s and through these reforms; the ministry became fully fledged in
the early 2000’s. The Zanzibar health care delivery system has been
divided into tertiary, secondary and primary care services; the primary
health care services being spread throughout the islands (Pemba and
Unguja)s. The primary health care services have been transferred to
President’s Office, Regional Administration, and Local Government
Special Department (PORALGSD). The distribution allows good access to
primary services to 95% of the population living within or less than 5km
to the nearest public health facility.
Through the Chief
Pharmacist Office (CPO) and the Central Medical Stores (CMS); MOHSWGEC
is responsible for procurement of commodities in collaboration with the
Procurement Unit. The CMS is responsible to store and distribute
commodities to all public health facilities. The health procurement and
logistics systems are challenged by limited qualified human resources
and issues related to contract management including order processing,
delivery and payment terms. All these issues impact the efficiency of
the health procurement system hence compromising availability of health
commodities.
In November 2013, the MOHSWEGC conducted a
strategic review of the national supply chain for health commodities.
The review examined broader systems issues affecting the availability of
commodities, the performance of the supply chain, and CMS’s ability to
fulfill its responsibilities. Supply chain partners and stakeholders
proposed interventions in five key areas: financing, policy, and
planning; warehousing, inventory management, and distribution; system
design and the LMIS; procurement and the private sector; and human
resources. The review recommended CMS transformation; and implementation
of the recommendations and resulted to CMS achieving a semi-autonomous
status.
Some additional and notable benefits of the 2013 review
include storage capacity increase, and improved distribution of health
commodities. This improved availability and accessibility at all times.
The MOHSWGEC has continued to strengthen collaboration between
alternative medical practitioners and health institutions in areas of
drug monitoring and research. The cold storage system for drugs in
Unguja and Pemba was also strengthened. Whilst a lot has been achieved to date, there are still some gaps that require immediate attention as noted below:
The
procurement system for health commodities and supplies is still
challenged with lengthy procurement processes, poor specifications for
some health commodities, inadequate and unpredictable funding for
medicines and inadequate infrastructure contributing to shortages of
drugs
The increase of demand for health services has led to
increase in number of health facilities and hence it is recommended to
strengthen security at HFs premises, health commodity monitoring
compliance of rational drug use practices by health providers
Recent
initiatives such as digitization of the Zanzibar health system,
decentralization of the health care services and modernization of
logistics system requires RGOZ to also ensure that the public health
supply chain system is upgraded to meet the new expectations
Despite
the positive development of the overall Zanzibar health supply chain
performance, there are still areas to improve. Based on Zanzibar Annual
performance review reports of 2015/16; Zanzibar had experienced stock
outs of essential commodities. There was an increase in the proportion
of facilities experiencing stock out of tracer drugs from 37% in 2013/14
to 68% in 2015/16.
In addition, according to the performance
analysis of the Zanzibar Supply chain action plan 2017/2020, factors
such as inadequate funding, poor planning and coordination, inadequate
tracking mechanisms and tools, as well as inadequate pharmaceutical
human resources at the facility level lead to poor availability of
health commodities. Capacity at health facilities to use the Integrated
Logistics System (ILS) remains inadequate (knowledge, time,
supervision). Overall record keeping (inventory control, prescribing,
dispensing) is weak which facilitates leakages of supplies to the
private sector. Adherence to good storage practices varies.
Therefore,
the MOHSWEGC conducts a holistic review of the health supply chain in
order to fully address the observed challenges identified in the entire
system. In this case the review will assess the current situation,
analyse options available to address areas requiring improvement and
develop strategies to strengthen the health supply chain. It is expected
that the review will lead to improving management of health commodities
ensuring 100% stock availability of essential medicines in all primary
health facilities in the country.
Purpose
The purpose
of this scope of work is to review the health supply chain governance,
human resources capacity, and leadership and oversight mechanisms. This
scope also includes identifying the cadres/professionals involved in
executing health supply chain activities over the entire supply chain of
health commodities in Zanzibar and identifying optimal staffing for
each cadre (Pharmacy, Lab and Diagnostics, biomedical engineering, ICT,
procurement, etc.). In addition, the task needs to include assessing the
existing structures, roles and responsibilities of different actors in
supply chain and identifying how different actors are aligned when it
comes to executing supply chain activities, e.g., how does the financing
entities contribute in strengthening service delivery. The review must
identify HR resources available, capacity gaps and identify key actors
who contribute to strengthening HR for supply chain. In addition, the
review needs to focus on key contributors to success of the current
skills and knowledge. Recommendations of the optimal requirement of
human resource at all levels should be presented to the ZHSCR taskforce
and the oversight Committee.
Objectives
- Establish
minimum HR requirements for health supply chain to effectively run data
to day health supply chain in Zanzibar public system - Identify key HR skills and knowledge priority areas required for a strong health supply chain system
- Identify bottlenecks and enablers to improving HR capacity, oversight and governance in supply chain
- To
assess the health supply chain stakeholders and their contribution in
building capacity of the RGOZ in health commodities management and
supply chain - To conduct option analysis on possible actions to
strengthen governance, accountability, HR knowledge and skills for
health supply chain in Zanzibar - To propose strategies and
develop action plan to strengthen health supply chain capacity,
performance and governance in Zanzibar
Specific tasks to be performed
In
collaboration with a team of supply chain experts, the consultant is
expected to focus on HR capacity, oversight, governance and
accountability of the health supply chain in Zanzibar. The consultant is
tasked to identify bottlenecks and enablers to improving HR capacity,
oversight and governance in supply chain. Key areas of focus will
include literature review, data collection, data cleaning and analysis
and report preparation and dissemination. The tasks include:
- Schedule
and conduct planning and implementing meetings of the activities that
are related to the human resource for execution of health supply chain
in Zanzibar - Documents/literature review (CMS SOPs, SOP Manual for human resources for health, Reports of Previous Reviews, etc.)
- Hold meeting with keys stakeholders/groups.
- Conduct
assessment (Methodology, Data collection tools development, Pre-testing
of tools, data collection, data cleaning and analysis. Key areas to
include Identify existing documents on human resource for health in
Zanzibar that are pertinent to the health supply chain (Costing report
of Essential healthcare package,).
A. Key areas with HR capacity focus;
- Presence of HR policies/plans and guideline for health supply chain
- Supply chain skill set and requirements (qualification, cadres, etc)
- Recruitment of Supply chain staff
- Number of staff involved in health supply chain at all levels
- Cadres of staff involved in health supply chain at all levels
- Capacity building strategies for health supply chain workforce
- Internship, In service trainings/ packages available, regular supporting supervision and mentoring
- On job training/certification, CPD, registration and licensing, specialization, research and publications
- Funding/financing for HR on the health supply chain.
- database for supply chain HR
- specific job description at the respective level
B. Key areas focusing on supply chain oversight, governance and accountability;
- Previous assessments and reports done on supply chain oversight, governance and accountability.
- Organogram
Structures available in place which determine governance, oversight and
accountability in the supply chain management. - Governance
(structure, process and function) and oversight (roles and
responsibilities) systems available in place to strengthen supply chain
management in Zanzibar and the role played by key players at all levels. - Key
methods used to facilitate governance, oversight and accountability
which propel decisions affecting supply chain management systems. - Review stakeholders currently involved in oversight, governance and accountability.
- Review current coordination (Best practice) and networking (National, international) for all levels of supply chain management.
- Quality management system (QMS) for health supply chain
5.
From the information gathered, propose different scenarios and options.
Options proposed can be analyzed and based on the cost benefit analysis
discuss the appropriate modifications to the current systems or propose
new policies and their advantages
6. Summarize the results of the analyzed options in a formal report.
7. Discuss the results with the task force or other identified authorities.
8. Finalize and submit the final formal report to the taskforce and identified authorities.
Deliverable/outputs
- Technical
report with recommendations on an optimal operating scenario and
proposed implementation roadmap to attain an improved and optimized
supply chain system - Analysis of the options available to strengthen HR capacity, oversight, governance and accountability for supply chain
- Final report of the module in review
- Detailed and costed action plan to implement the recommendations made in the HR review report.
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5. Qualifications and attributes required:
Applicant
for this consultancy should be Tanzanian national or lawful
resident/institution who possesses following minimum qualifications and
can provide documentation supporting capabilities and experience:
1. Demonstrated technical capabilities.
- Be
a qualified professional or firm with a team comprised of qualified
experts with a demonstrated track record in Human resource capacity
strategies, oversight and governance of health systems. - Experience
developing policies in Human resource capacity strategies, oversight
and governance and have knowledge of Supply chain in Zanzibar. - Extensive experience of working on Human resource capacity strategies, oversight and governance for health.
2. Demonstrated consultancy services.
- Demonstrated experience leading and supporting similar projects.
- Strong experience managing projects of this scope and size, including meeting deadlines and managing risks.
- Experience in planning and executing communications efforts in support of teams of this scope and size.
- Be able to participate and lead both virtual and in-person workshop(s) to review prototype materials, as needed.
- Excellent verbal and written English and Swahili
- An
organization with knowledge of Zanzibar supply chain system and that
has worked on similar assignment in Zanzibar in recent years. - A
person with at least 10 years’ experience in Human resource capacity
strategies, oversight and governance in a resource limited setting. - A
person with at least 10 years’ experience in supply chain of health
commodities covering Pharmaceuticals, laboratory commodities and
biomedical equipment other technical aspects. - Experience working in resource limited setting is a plus.
Proposal Submission and Timelines
- All submission have to be sent ghsc.recruitmenttz@gmail.com
- Please indicate in the subject line HR Capacity and Governance oversight module.
- Bid submission have to be submitted by February 22, 2021 17:00 EAT.
- All cost proposals should be broken down by number daily rate.
- All travel costs will be covered by the project and therefore does not have to be included in proposal response.
- The work is expected to start once the contract is signed by the contractor.
- We expect work to commence in February 2021.
- All proposals should be priced/quoted according to days and deliverables.
- All proposals should include references and contacts of institutions for which the bidder performed a similar work.
- Examples of past work are required and should be shown when needed.
- Estimated LOE is 20 days.
- Duration of activity is from February to March 2021
Selection Criteria
Experience
Human resource capacity strategies, oversight and governance including
sample of work and organization for which work was performed.
References checks.
Quality of proposal
Pricing
The lowest price technical acceptable proposal based on the above criteria will be selected.
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