New Job at USAID (GHSC TA-TZ) Project – Consultancy Supply Chain Management Information System
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| USAID GHSC-TA-TZ Project |
Jobs in Tanzania 2021: New Job Vacancies at USAID (GHSC TA-TZ) Project 2021
Consultancy Supply Chain Management Information System
Statement of Work
Purpose: Provide consultancy in assessing the supply chain management information system in Zanzibar
Provider(s):TBD
Period of Performance: February 2021 and March 2021
Place of Performance: Zanzibar and virtual/desk work
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BACKGROUND
The
Ministry of Health, Social Welfare, Elderly Gender and Children
(MOHSWEGC) Zanzibar embarked on the reform process from the beginning of
1990’s and through these reforms; the ministry became fully fledged in
the early 2000’s. The Zanzibar health care delivery system has been
divided into tertiary, secondary and primary care services; the primary
health care services being spread throughout the islands (Pemba and
Unguja)s. The primary health care services have been transferred to
President’s Office, Regional Administration, and Local Government
Special Department (PORALGSD). The distribution allows good access to
primary services to 95% of the population living within or less than 5km
to the nearest public health facility.
Through the Chief
Pharmacist Office (CPO) and the Central Medical Stores (CMS); MOHSWGEC
is responsible for procurement of commodities in collaboration with the
Procurement Unit. The CMS is responsible to store and distribute
commodities to all public health facilities. The health procurement and
logistics systems are challenged by limited qualified human resources
and issues related to contract management including order processing,
delivery and payment terms. All these issues impact the efficiency of
the health procurement system hence compromising availability of health
commodities.
In November 2013, the MOHSWEGC conducted a
strategic review of the national supply chain for health commodities.
The review examined broader systems issues affecting the availability of
commodities, the performance of the supply chain, and CMS’s ability to
fulfill its responsibilities. Supply chain partners and stakeholders
proposed interventions in five key areas: financing, policy, and
planning; warehousing, inventory management, and distribution; system
design and the LMIS; procurement and the private sector; and human
resources. The review recommended CMS transformation; and implementation
of the recommendations and resulted to CMS achieving a semi-autonomous
status.
Some additional and notable benefits of the 2013 review
include storage capacity increase, and improved distribution of health
commodities. This improved availability and accessibility at all times.
The MOHSWGEC has continued to strengthen collaboration between
alternative medical practitioners and health institutions in areas of
drug monitoring and research. The cold storage system for drugs in
Unguja and Pemba was also strengthened. Whilst a lot has been achieved
to date, there are still some gaps that require immediate attention as
noted below:
- The procurement system
for health commodities and supplies is still challenged with lengthy
procurement processes, poor specifications for some health commodities,
inadequate and unpredictable funding for medicines and inadequate
infrastructure contributing to shortages of drugs - The increase
of demand for health services has led to increase in number of health
facilities and hence it is recommended to strengthen security at HFs
premises, health commodity monitoring compliance of rational drug use
practices by health providers - Recent initiatives such as
digitization of the Zanzibar health system, decentralization of the
health care services and modernization of logistics system requires RGOZ
to also ensure that the public health supply chain system is upgraded
to meet the new expectations
Despite the positive
development of the overall Zanzibar health supply chain performance,
there are still areas to improve. Based on Zanzibar Annual performance
review reports of 2015/16; Zanzibar had experienced stock outs of
essential commodities. There was an increase in the proportion of
facilities experiencing stock out of tracer drugs from 37% in 2013/14 to
68% in 2015/16.
In addition, according to the performance
analysis of the Zanzibar Supply chain action plan 2017/2020, factors
such as inadequate funding, inadequate quantification skills, poor
planning and coordination, inadequate tracking mechanisms and tools, as
well as inadequate pharmaceutical human resources at the facility level
lead to poor availability of health commodities. Capacity at health
facilities to use the Integrated Logistics System (ILS) remains
inadequate (knowledge, time, supervision). Overall record keeping
(inventory control, prescribing, dispensing) is weak which facilitates
leakages of supplies to the private sector. Adherence to good storage
practices varies.
Therefore, the MOHSWEGC conducts a holistic
review of the health supply chain in order to fully address the observed
challenges identified in the entire system. In this case the review
will assess the current situation, analyse options available to address
areas requiring improvement and develop strategies to strengthen the
health supply chain. It is expected that the review will lead to
improving management of health commodities ensuring 100% stock
availability of essential medicines in all primary health facilities in
the country.
Objectives
The purpose of this scope of
work is to review Management Information Systems for health commodities
in Zanzibar. The scope will include analyzing different paper based and
electronic MIS tools available at different levels, document weaknesses
and strengths of the tools and recommend the best options for
considerations.
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The objectives of this STTA are to;
- To determine the gap available in Health information systems
- Identify/map existing information systems at all levels for both electronic and paper-based systems.
- Define best model for logistic information systems.
- To assess Health information systems processes and routes optimization.
- To determine the requirements for best technology to be used at CMS and public health Facilities in Zanzibar.
- To recommend MIS technologies and opportunities for local solutions customization for supply chain system re-modelling.
Key activities
In
this review the specific tasks will be carried out and the results
compared to determine efficient management information systems to
improve logistics information systems. Key steps to perform the tasks
include literature review, data collection, data cleaning and analysis
and report preparation and dissemination. The tasks include:
- Schedule and conduct planning and implementing meetings of the
activities that are related to the management information systems to
improve logistics information systems. - Documents/literature review (CMS SoPs, SOP Manual for Logistics Systems, Reports of Previous Reviews, etc)
- Conduct assessment (Data tools development, Pre-testing of tools, data
collection, data cleaning, analysis and report preparation. Key areas to
include, Determine/identify available MIS at all levels of supply
chain, Desk review to identify available MIS weaknesses and strength
(Digital Health strategy guideline, e-Government, ZFDA, CMS, CPO,
Procurement System, Mnazi Mmoja, assessment report of the digital health
strategy etc), Identify gaps in the existing MIS (usage, accessibility
requirements, coverage, system communications, complexity, hosting,
security, human resource capability to manage MIS, QA, licensing, MIS
documentation, standards, level of support, etc), Develop option
analysis, Determine the paper-based MIS challenges, Establish tentative
cost for acquisition, installation and maintenance of MIS (Hardware,
Software and technologies), Determine interoperability of MIS, data
exchange and reporting, Develop data collection tools, Explore MIS
technologies and opportunities of local solutions customization for
supply chain re-modelling (Pipeline, Logistic systems, warehouse,
procurement, barcode, drones), Review SC data storage space, standards,
and backup plans for both central and facility level MIS (CMS, Hospital
and primary health care facilities), Identify the MIS support
capabilities and structures, Conduct a thorough review of the data,
analysis work and report to ensure that it is of high quality before it
is shared, From the information gathered, propose different scenarios
and options. Options proposed can be analysed and based on the cost
benefit analysis discuss the appropriate modifications to the current
systems or propose new policies and their advantages, Summarise the
results of the analysed options in a formal report, Discuss the results
with the task force or other identified authorities, Finalize and submit
the final formal report to the taskforce and identified authorities4.
Deliverable/outputs - Technical report with recommendations.
- Draft and final review report (including selected options, plans/strategies and cost of implementing the options)
- Methodology and tools
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5. Qualifications and attributes required:
Applicant
for this consultancy should be Tanzanian national or lawful
resident/institution who possesses following minimum qualifications and
can provide documentation supporting capabilities and experience:
Demonstrated technical capabilities.
- Be
a qualified professional or firm with a team comprised of qualified
experts with a demonstrated track record in Management information
systems - Experience developing policies in Management information systems and have knowledge of Supply chain in Zanzibar.
- Extensive experience of working on Management information systems.
- Expertise in conducting MIS assessments.
- Knowledge
and understanding of Zanzibar health systems and/or that has worked on
similar assignment in other Sub-Saharan countries in recent years. - Strength and depth in – MIS analyst, MIS policies and regulations
- Experience in e-Health strategies
Demonstrated consultancy services.
- Demonstrated experience leading and supporting similar projects.
- Strong experience managing projects of this scope and size, including meeting deadlines and managing risks.
- Experience in planning and executing communications efforts in support of teams of this scope and size.
- Be able to participate and lead both virtual and in-person workshop(s) to review prototype materials, as needed.
- Excellent verbal and written English and Swahili
- An
organization with knowledge of Zanzibar supply chain system and that
has worked on similar assignment in Zanzibar in recent years. - A
person with at least 10 years’ experience in Management information
systems of health commodities (Medicines and Laboratory) including for
HIV/AIDS, TB in a resource limited setting. - A person with at
least 10 years’ experience in supply chain of health commodities
covering Pharmaceuticals, laboratory commodities and biomedical
equipment other technical aspects. - Experience working in resource limited setting is a plus.
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6. Proposal Submission and Timelines
- All submission have to be sent to ghsc.recruitmenttz@gmail.com. Please indicate in the subject heading “MIS Module Consultancy Proposal”
- Bid submission have to be submitted by February 22, 2021 17:00 EAT.
- All cost proposals should be broken down by daily rate.
- All travel costs will be covered by the project and therefore does not have to be included in proposal response
- The work is expected to start once the contract is signed by the contractor.
- We expect work to commence in February 2021 and last through March 2021.
- All proposals should be priced/quoted according to days and deliverables.
- All proposals should include references and contacts of institutions for which the bidder performed a similar work.
- Examples of past work are required and should be shown when needed.
- Estimated LOE is 20 days
- Duration of activity is from February and March 2021
Selection Criteria
Experience
health commodity supply Chain procurement. Documentation of experience
including sample of work and organization for which work was performed.
References checks.
-Quality of proposal
-Pricing
-The lowest price technical acceptable proposal based on the above criteria will be selected.
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