New Job Vacancy at SOS Children’s Villages Tanzania – Executive Assistant to the National Director
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| SOS Children’s Villages Tanzania |
Overview
SOS Children’s Villages Tanzania is a local
non-government organization affiliated to Sos Children’s Villages
International, a worldwide child care organization that provides
orphaned and destitute children with a permanent home and educational
opportunities. Established 60 years ago, SOS Children’s Villages
International the umbrella organization, currently has Children’s
Villages and other projects in 135 countries around the world. Globally,
it runs the SOS Children’s Village Programme which has two main arms,
i.e. Family Based Care based at SOS Children’s Villages and Family
Strengthening Programmes supporting families in local communities.
SOS
has been working in the United Republic of Tanzania since 1991, and
implements its programs in the following locations Zanzibar, Arusha, Dar
es Salaam, Mwanza and Iringa.
SOS Children’s Villages Tanzania seeks to recruit suitably qualified candidate to fill the following vacant Position below….
Recommended:
Job Title: Executive Assistant to the National Director (1 post)
Duty station: National Office
Reporting to: National Director
MAJOR RESPONSIBILITIES.
- Serves
as the National Director’s administrative liaison to the Board of
Trustees and manages Board activities, which include coordinating
semi-annual board meetings and dinners, semi-annual board staff lunches/
receptions/new board member orientations, arranging hotel
accommodations for board members, processing travel reimbursement
requests, compiling, assembling and distributing board meeting
materials. - Work closely with the National Director and SOS
Tanzania Board through regular correspondence, arrange meetings and
prepare briefing materials for the National Director - Preparation,
finalization and circulation of all board papers, notice and agenda
item for each of the meetings including resolutions to be passed. - Provision
of administrative support in the delivery of assignments and
initiatives on behalf of the National Director’s office as and when
required by the Board. - Coordinates board committees (Finance,
Programs, HR, Fundraising and Audit Committee meetings, maintain
confidential files and contact information, coordinates meetings,
conferences and committees to support the National Director’s agenda. - Ensure all board correspondence and relevant materials are produced in a timely and accurate manner.
- Coordination
of departmental reports and documentation for the Board of Trustees
meetings and other meetings with outside partners. - To follow up
on action points/recommendations from board meetings on behalf of the
National Director for effective implementation. Assist with preparation
of monthly/quarterly/annual Board of Trustees meetings. - Support the National Director to prepare and distribute Board papers and ensure all Board papers are filed and kept up to date.
- To
coordinate, attend and take minutes for National director’s meetings,
board meetings and any other relevant meetings as per National
Director’s preference. - Communicates directly and on behalf of
the National Director with Board members, donors, stakeholders and
others on matters related to programmatic initiatives as directed. - Draft
reports, letters of solicitation, proposals, prepares and coordinates
oral and written communication with donors and board of trustees on
behalf of the National Director. - Maintain a daily file, create and maintain a ‘bring up’ system for National Director’s office.
- Manage the National Director’s diary, including booking appointments and meetings.
- Maintain
the National Director’s calendar/diary. This includes making
appointments and responding to general inquiries. Manage messages on
behalf of the National Director. - Collating all correspondence
from the other Departments to be presented to the National Director and
later re-distributing the said correspondence and/or new assignments to
the relevant Departments in a timely fashion. - Perform full
secretarial support including typing, reviewing letters, memos, reports
and any other correspondence for the National Director’s clearance - At
all times ensures that personal data of donors, sponsors, SOS
beneficiaries and their families as well as SOS co-workers is handled
confidentially and in accordance with prevailing SOS data protection
laws
NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2021 (1,275 POSTS)
ACADEMIC QUALIFICATION AND EXPERIENCES:
- Bachelor’s
degree or equivalent with Social Sciences / Secretarial and Office
Management background and an interest in national and global issues. - Strong
organizational skills that reflect an ability to perform and prioritize
multiple tasks with excellent attention to detail. - 3-5 years providing support for upper-level management.
- Strong
interpersonal skills and ability to build relationships with
stakeholders, including staff, board members, external partners and
donors. - Excellent written and verbal communication skills
- Excellent organization skills and keen eye for details
MODE OF APPLICATION:
To
apply for this position, send your application by letter or email
describing how your experience, qualifications and competencies make you
the right candidate for this position Enclose a detailed updated CV,
copies of academic & professional certificates, a passport size
photo, telephone contacts and details of at least 3 referees to reach us
to:-
The National Director
SOS Children’s Villages Tanzania
P. O. Box 80462 Dar es Salaam, Tanzania
recruit.sostanzania@sos-tanzania.org
Please Note:
SOS
Children’s Villages Tanzania is an equal opportunity employer and
committed to keeping children safe from abuse and harm, therefore
candidates applying for this post will be subject to child safeguarding
recruitment procedures and checks.
Only short listed candidates will be contacted.
The deadline for submitting the application is 12th January, 2021.
The post New Job Vacancy at SOS Children’s Villages Tanzania – Executive Assistant to the National Director appeared first on Ajira - Nafasi za kazi Tanzania 2019.
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