New Job Vacancy at Celebi Aviation Holding Tanzania – Administrative Specialist

Administrative Specialist
Celebi Aviation Holding
Location: Dar es Salaam, Tanzania
We are looking for an Administrative Specialist to take over all the
responsibilities of administration and logistic services in Celebi
Tanzania in the station.
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GENERAL DEFINITION
Ensures the continuous operation of
the facility, administration, and logistic services conduct all
administrative activities by conducting data entry and payment
procedures for the smooth execution of all administrative action
concerning administration and logistic services.
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RESPONSIBILITIES

• Performs
  the facility, administration, and logistic works in accordance with the
  work program, ensures correction of the faults, takes any necessary
  measures, and notifies the manager of any matters that could not be
  resolved
• Provides the necessary coordination in order for the
  necessary facility, administration, and logistic service assessing the
  reports develops proposals regarding the preventive and corrective
  measures, and notifies the manager
• Ensures that the materials
  sent from the Head Office or purchased in bulk are stored at the
  determined standards, the stocks are tracked and distributed to the
  relevant persons/departments completely.
• Carries out the
  relations with the state authorities of the company (officials, customs,
  security, province, etc.) within the determined framework and ensures
  that any necessary permissions (obtaining apron plates, entry permits,
  etc.) are obtained.
• Provides supportive services to the supervisor for the elimination of malfunctions in the service building
• Follows up general maintenance, repair, and cleaning activities and supports for the implementation of those services
• Supports supervisors in the elimination of functions in the General Headquarters service building.
• Ensures
  that tea/coffee services, transport services, and catering (lunch,
  dinner, etc services are provided on time and correctly, controls
  demands by the personnel according to the budget, provides support for
  the needs to be met, and makes purchases with the approval of the
  Procurement Manager)
• Supports checking and controlling all
  utility bills (phone, electric), food, and stationery material invoices
  of General Headquarters building and departments.
• Provides
  support for the controlling that monthly food list of the catering firm
  that contractually supplies lunches, conforms with the personnel numbers
  and plans.
• Provides support for the procurement of needs for
  the General Headquarters Service building and the field (stationary
  materials, cleaning, etc.)
• Conducts research for all kinds of materials and fixtures.
• Supports
  for the monitoring of all vehicle insurance policies and insurance
  transactions and for conducting all necessary insurance transactions
  (following up necessary documents, automobile insurance, etc.)
• Supports
  monitoring and realization of financial responsibility insurance
  policies for subcontracted vehicles according to demands made by the
  departments.
• Monitors and follows up monthly payment transactions for departments that the company benefits from paid services
• Follows
  payment transactions for the xeroxing, utility, lunch, catering,
  printing, cleaning materials, cargo, and courier service invoices of
  building
• Acts appropriately in terms of representing the
  company to third parties in terms of presentation, image, behavior, and
  attitude in line with company vision, policy, and principles

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POSITION REQUIREMENTS

Know-How & Experiences

• Minimum Bachelor degree graduation
• Excellent command of written and spoken English
• Min 5 years of Administrative and Logistics experience background
• It’s preferable to have several years of exposure to similar industries, e.g. ground handling services, cargo services, etc.,
• Knowledge about the International Working Standards
• It’s preferable to have a professional compliance qualification
• Ability to take ownership of a project/task,
• Good command of MS Office applications

MODE OF APPLICATION

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