New Job Vacancy at The United Nations (UN) at UNHCR Tanzania – Associate Admin Officer
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| UNHCR |
Associate Admin Officer
Job Title Associate Admin Officer
Job ID 24094
Location
Kibondo, Tanzania- U.R. Of
Salary Grade NB
Hardship Level E
Family Location Type Family
Eligible Applicants
This Job Opening is available to eligible UNHCR staff members and external applicants.
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Procedures and Eligibility
Interested applicants should consult the Administrative Instruction on
Recruitment and Assignment of Locally Recruited Staff (RALS). Applicants
must be nationals of, and be locally recruited within the country of
their employment.
Duties and Qualifications
Associate Administrative Officer
Organizational Setting and Work Relationships
The
Associate Administrative Officer is responsible for supporting the
Office/Bureau in the implementation of general administrative and
resource management tasks. S/he will work quite independently on regular
assignments with an oversight from the supervisor, who will provide
general guidance and work plans for identifying work priorities and
appropriate approaches; work is controlled for meeting expected results.
S/he will establish and maintain efficient administrative control
mechanisms to ensure compliance with UN administrative, financial and
human resources rules and procedures. Contacts on
administrative/budgetary related issues are mainly with
Sections/Units/Offices within the organization both at HQ and in the
Field and with local suppliers/services to ensure provision of services
and resolution of difficult problems.
Frequent external contacts
with counterparts in other organizations or at working level in
national Governments on issues of importance to Organization¿s
programmes. He/she acts as adviser or representative of the Organization
with authority to discuss problems and seek common ground on which to
recommend solutions based on predetermined guidelines provided by higher
authority.
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The incumbent directly supervises general service staff.
All
UNHCR staff members are accountable to perform their duties as
reflected in their job description. They do so within their delegated
authorities, in line with the regulatory framework of UNHCR which
includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies
and Administrative Instructions as well as relevant accountability
frameworks. In addition, staff members are required to discharge their
responsibilities in a manner consistent with the core, functional,
cross-functional and managerial competencies and UNHCR¿s core values of
professionalism, integrity and respect for diversity.
Duties
–
Contribute to the provision of resources (human, material and services)
necessary to support the day-to-day activities of the staff in the
office.
– Monitor the day-to-day personnel and administrative operations of the office.
– Provide advice on personnel and administrative policies and procedures.
–
Assist with the implementation of processes and procedures to improve
and strengthen internal controls in line with UNHCR rules and
regulations.
– Participate in the recruitment and appointment
process, and assist with administrative formalities concerning local
General Service staff.
– Coordinate training and capacity-building activities to staff in administrative related areas.
– Assist with the preparation of staffing and administrative budget requirements for the office.
–
Assist in the competitive procurement process for selecting, awarding
and issuing local contracts, in line with UNHCR regulations, rules and
procedures.
– Facilitate the mission travel of staff, including following up on travel authorizations, bookings, tickets.
– Monitor the quality and timeliness of goods and services delivered to the office.
– Manage contracts and relations with suppliers.
–
In coordination with Human Resources and Field Security, undertake
periodic reviews to ensure that the Office premises are set up and staff
accommodation are managed in line with the organizational policies and
any related issues are brought to the attention of DHR.
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
- Years of Experience / Degree Level
- For
P2/NOB – 3 years relevant experience with Undergraduate degree; or 2
years relevant experience with Graduate degree; or 1 year relevant
experience with Doctorate degree
Field(s) of Education
Public or Business Administration; Economics; or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Not specified.
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Relevant Job Experience
Essential
- Work
experience in at least one of the following fields: Human Resources,
Administration, Budget, Finance, and Procurement. Excellent computer
skills, in particular in MS Office applications.
Desirable
- Working
experience of at least one year in an intergovernmental organization
(United Nations or similar). Good knowledge of UNHCR¿s administrative
rules and procedures. Working experience with PeopleSoft/Oracle
Financial and/or HR modules.
Functional Skills
- AD-Administration;
- FI-Financial Management;
- FI-Funds Monitoring/Identifying Cash Flow Problems;
- MG-Office Management;
- RM-Resource Management;
- UN-UNHCR Financial Rules and Regulations and Procedures;
- (Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
This
is a Standard Job Description for all UNHCR jobs with this job title
and grade level. The Operational Context may contain additional
essential and/or desirable qualifications relating to the specific
operation and/or position. Any such requirements are incorporated by
reference in this Job Description and will be considered for the
screening, shortlisting and selection of candidates.
Position Competencies
- Competencies as defined in Job Profile
Language Requirements
- Please also note that English is essential for this Job Opening.
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Additional Information
Only shortlisted candidates will be contacted. No late applications will be accepted.
Shortlisted
candidates may be required to sit for a technical assessment or written
test and later on, invited for an oral interview.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).
Duration: initially for a period of one (1) year.
Qualified female and candidates with disabilities are encouraged to apply.
In case of difficulties with application process please contact email: tandava@unhcr.org
Closing Date
Closing date for submissions or applications is 08 January 2021.
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