New Job Vacancy at CSSC in PATA Project Funded by USAID – Project Finance Officer
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| CSSC Tanzania |
Jobs
in Tanzania 2020: New Job Opportunities at The Christian Social Services Commission (CSSC), 2020
established in 1992 by the Christian Council of Tanzania and the
Tanzania Episcopal Conference, to coordinate and facilitate the delivery
of social services (health and education) by the member churches in
Tanzania. For 28 years, CSSC has been serving and coordinate a network
of more than 900 church-owned health education facilities, including 105
large hospitals at Zonal, Regional and District/Council levels. In
addition, CSSC coordinates a network of more than 1,000 church owned
education facilities. Majority of these church health and education
facilities are located in remote and rural areas where 70% of the
Tanzanian population reside in those areas.
Development (USAID) to implement “Pamoja Tuwekeze Afya” – (PATA)
Activity. The award intends to establish self-reliant health facilities
(HFs) and improve health service deliveryby the CSSC network of
church-based HFs in meeting the health needs of the target population.
Through cost-effective and innovative solutions, the PATA Activity will
strengthen the CSSC’s capacity to deliver quality services in
Reproductive, Maternal, New born, Child and Adolescent health (RMNCAH),
HIV/TB services and other health related areas. The PATA Activity has
got two major components.
Component one: Create a network of financially and managerial
sustainable HFs and a self-reliant Medical and commodity supply chain
Company and Component Two: Improve staff skills and retention at
HFs and improve their capacity to provide a continuum of quality care of
RMNCAH and HIV/TB services.
In
view of the above, CSSC is hereby seeking applications from highly
qualified, well experienced, competent and motivated persons to fill-in
the following vacant positions below..
Recommended:
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Report to: Chief Accountant
Location: Dar es salaam
Job Summary:
The
Project Finance Officer reports to Chief Accountant. S/he will be
responsible for financial aspects of the project, including budget
development and monitoring, prime award monitoring and compliance. The
Project Finance Officer will strengthen and maintain sound financial
management practices, and ensure the project’s compliance with USG,
USAID and CSSC procedures, rules and regulations. S/he will mainly be
responsible to oversee the financial capacity of the program; overall
coordination, leading and supervision of their functions in the finance
department. S/he will also be responsible in coordinating program audit
exercise, addressing audit findings and recommendations. The position
will be based in Dar es salaam, Tanzania.
Recommended:
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Duties and Responsibilities
- Analyze, control and maintain financial records for the PATA Activity
- Proper
review of supporting documents before payment to vendors, checking of
all invoices for accuracy, totals as well as calculations,
cancellations/stamping of all vouchers; - Reviewing Bank reconciliations and timely clearing of reconciling items.
- Making
sure monthly budget comparison reports (BCR) are prepared and completed
on time; advice Chief accountant/project manager on budget
reallocations. - Ensure timely posting of retirements; received
retirements are reviewed, reviewing feedback forms for each retirement,
and that the signed feedback forms are shared with imprest holders /
chief accountant. Prepare financial report (FFR/SF 425) are submitted to
USAID as per 2 CFR 200.327) - Must make sure report on foreign taxes ae properly reported as per USAID requirements;
- Ensure
reconciliations in General ledger and subsidiary ledgers are conducted
and immediate action is taken on any discrepancies; - Making sure imprest are not issued for those who have not retired previous imprest.
- Monitor
bank accounts and keep track of balances to ensure that there are
sufficient funds; manage cash flows for all accounts, and advise Chief
Accountant on fund flows; prepare advance requests for replenishment as
required; - Prepare annual implementation budget; liaising with
programme unit, She/ He must advise program manager on developing
budgets in relation to activities to be undertaken in a
quarterly/semiannual and annually; - Take a lead in budget preparations during proposal writing, preparation of budget and budget justifications;
- Making
sure the PATA Activity annual budget are incorporated into CSSC annual
budget correctly and inserted into the computerized accounting system
(Navision Accounting system); - Prepare monthly payroll timely and
accurately; ensure that proper charging codes are used, and deductions
are made accurately for each staff (updated compliance with all laws);
ensure that only staff with contracts are included in payroll, proper
staff accounts are used, and all payroll are approved prior to cheques
processing; - Ensure that all supporting documents for the PATA
Activity are kept safe at all times during program implementation and
all records are handed over for safe keeping after the end of the
project. - Update the PATA Activity asset register: ensure that
all procured assets are included in assets register, and that proper
coding is used for procured assets; Ensure that depreciations are well
recorded in the system and shared with the Chief Accountant for
inclusion in CSSC’s overall asset register. - Liaise with the
Project Manager and other officers on project implementation and assist
the project officers on all financial issues; - Facilitate
training to PATA team and CSSSC-staff on USAID rules and regulations,
making sure updated changes on guidelines are understood and applicable
by all users intended and reflected into our systems; - Perform other related duties as required.
Qualification
- Bachelor Degree in Accounting and Finance, CPA as minimum qualifications.
- MSc in Accounting and Finance will be added advantage.
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Experiences and Skills
- Minimum of 5 years’ experience in Financial Management
- Deep understanding and knowledge on USG grants management, rules and regulations.
- Additional experience in managing grants supported by other donors will also be preferred
- Familiar
with CSSC finance policies and procedures, or demonstrated ability to
assimilate new policies and procedures effectively - Proficiency
in diversity of accounting software packages, Q & A and Microsoft
Office applications (Ms Word, Ms Excel, Ms PowerPoint, and Outlook,
Navision accounting system) strongly preferred. - Strong management and supervisory skills; Demonstrated ability to coach and mentor staff.
- Extremely detail oriented and organized
- Strong written and verbal communication skills
Mode of Application
Interested
candidates are to submit their motivation letter and copy of the latest
CV in one document indicating their preferred work station. The subject
line of your job application email should indicate the position that
you are applying for; your CV must include the contact information
(email addresses and telephone numbers) of three work-related traceable
referees. All correspondence MUST reach CSSC before 1600hrs November 27th 2020 and channeled through the following email address:
hr@cssc.or.tz
Note that;
Kindly visit cssc.or.tz for the detailed posts with duties, responsibilities, required qualification, experience and skills
Any application sent later than the mentioned date and time will not be considered.
Only
short-listed candidates will be contacted; if you are not contacted
within two weeks after the deadline of this advert, consider yourself
unsuccessful.
Female candidates are strongly encouraged to apply.
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