New Job at World Vision International – Senior Grants Operation Manager | Deadline: 17th October, 2020
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| World Vision International |
Senior Grants Operation Manager
Location: Arusha
PURPOSE OF POSITION
The
Senior Grants Operation Management has overall responsibility for the
leadership and management of all WVT major grants funded by various
Donors and Private Non Sponsorship funding. He/sheprovides supervision
and support to Grants Project managers/Coordinators to ensure all Grants
projects are implemented in time, target and budget and; in full
compliance with donor requirements.
Recommended:
MAJOR RESPONSIBILITIES
% Time Major Activities
45% Strategic Leadership and Management of Grants.
- Responsible
for the overall planning, implementation and management of the WVT
Grants as well as the achievement of the goals and objectives of
relevant grants in a timely and cost-effective manner. - Ensures
World Vision Tanzania grants portfolio is implemented according to the
project management cycle while ensuring all activities are implemented
on time target and budget - Ensure strong communication and coordination with all team members as a means to effectively achieve grants specific objectives
- In
working with relevant Grants Project Managers (International and
National staff), lead the planning implementation of relevant activities
and set high quality performance targets ensuring adherence to
technical standards, best practices and donor guidelines. - Ensure grant management compliance in alignment with donor and WV regulations.
- Primary
point of contact and collaboration for the team and in-country
stakeholders, including donor in-country assigned contact personnel,
implementation partners, government partners and other key stakeholders. - Develop and maintain and adequate human resource plan to ensure proper technical capacity to manage project work.
- Ensure low risk audits for the projects.
- Working
under the guidance of the Operations Director, work closely with
Technical Program Managers, Grants Acquisition Manager, Regional
Operations Managers, Project Managers, Finance and Supply Chain teams on
all grants related tasks, specifically focused on grants compliance. - Lead the organization and follow-up of grant opening meetings, grant review meetings, and grant close out meetings.
- Ensure
appropriate monitoring of program activities, work plans, program
quality in collaboration with Project Managers by helping to develop
tools and organizing review meetings and ensuring follow-up actions are
identified and circulated as part of documentation. - Offer
technical guidance on WVT and donor regulations to ensure compliance
within program implementation and reporting. Manage compliance issues
with program staff, finance staff and Operations Director as necessary,
seeking support from all stakeholders including but limited to relevant
support offices.
15% Monitoring and Evaluation:
- Establish
and maintain effective grants project reporting, evaluation, and
communication systems in alignment to specific donor requirement and WVT
standards. - In collaboration with M&E. ensure that the Grant
Recipient(s) develops results, indicators and targets as well as an
annual work plan, which reflect the objectives of the grants program. - Ensure
proper operational opening and closing of the assigned grants as well
as monitoring and evaluation of programmatic progress. Disseminate
project follow- up reports to guide timely action. - Work closely
with the M&E Manager to develop and maintain program monitoring and
evaluation tracking tools to ensure all project indicators report clear
linkage of activities to intended outputs and outcomes and that the
level of change is clearly tracked. - Coordinate the Grants
M&E and Finance Manager to ensure that donor reports (both financial
and narrative) are generated and sent out to the relevant donor in
time. - Document and disseminate project best practices, lessons learnt and success stories
15% Training and Capacity Building:
- Mentors,
supports and develops the capacities of staff, partners and grantees on
financial monitoring, record keeping and grants management using
relevant donor data report formats and validation methods. - Provides
technical assistance to Grants Project managers, partners and grantees
as required on budget development with a focus on maximizing cost
recovery and aligning budgets to donor guidelines. - Leads in
development of project managers and partners capacity development plan
and ensures its full implementation and tracks the success its. - Builds capacity of project manager and grants staff in WV grants management certification such as Gate Way to Grants etc
10% Grants reporting
- Coordinate
Project Managers and Finance managers to prepare narrative program
reports in accordance with donor designated formats as required. Ensure
that draft reports disseminated for review and feedback by senior
management team, relevant technical advisors, and Support Office staff
prior to submitting the final report to donor. - Submit timely accurate and quality reports that meet donor requirements
- Prepare
and update grants country program and specific sectoral information
sheets. Provide relevant communications information as necessary for
dissemination to donors, support office and media. - In
collaboration with Compliance and reporting officer, maintain grants and
report tracking system to ensure all grant files are organized and well
managed for planning and preparation of donor reports and project
monitoring. - Share lessons learned with WVT leadership, staff and
donors from different projects to enhance local planning and
implementation, and suggest modifications that might be necessary at the
local level based on evidence and lessons learnt. - Work closely
with Grants and acquisition department to appraise them on grants
implementation information that can be useful for prepositioning of new
grants as well as follow on grants.
10% Budget Management
- Ensure
that all WVT grants manage grant/project budgets within approved
spending levels and ensure accurate and timely financial reports to
donors and World Vision. - In working with Grants Project Managers
ensure grant/project expenses are reasonable, allocated as per assigned
budget, prudent and spent in accordance with donor rules and
regulations to ensure low risk audits
5% Networking and engagement
- Ensure Support Offices and donor queries and requests are effectively, timely and effective way.
- Contribute to the processes of creating linkages with other partners and where appropriate represent the projects and WVT
KNOWLEDGE, SKILLS AND ABILITIES
Minimum education, training and experience requirements to qualify for the position:
List
academic requirements (if applicable), technical skills, or other
knowledge required as a minimum qualification for this position.
- Post
graduate qualification in international relations, NGO Management,
International Development, Project Management or other relevant field; - At
least five years of INGO field experience in a similar position: grant
management, proposal development (program narratives and budgets) and
donor reporting. - Extensive knowledge of UN, US, EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements
- Demonstrated experience in project management cycle is desired.
- Excellent written and spoken English essential
- Excellent organizational skills, ability to determine priorities and attention to detail a must
- Ability to work in a multicultural context as a flexible and respectful team player
- Willingness to travel to the field as and when needed
- High-level of knowledge and practice with Word, Excel, Outlook, etc. required
- Work
in a multisectoral/ multicultural team- patience, cultural sensitivity
and application of contextual understanding in day to day work - Ability to work with tight deadlines for information needs
List additional work experience required as a minimum qualification for this position.
License, registration, or certification required to perform this position:
If applicable, include language requirement(s)as a minimum qualification for this position.
Preferred Skills, Knowledge and Experience:
List academic requirements, technical skills or other knowledgepreferred for this position.
List additional work experiencepreferred for this position.
Technical Skills & Abilities:
- Computer skills.
- Demonstrated ability in supervising teams
- Grant Acquisition
- Experience in working with donor funds
- Good planning and organizational skills
- Ability to maintain effective working relationships with all levels of staff
Work Environment:
Include travel & work environment details.
Complete Travel and/or Work Environment statements if applicable.
- The position requires ability and willingness to travel domestically up to 30% of the time and occasionally internationally.
- Must be a committed Christian, able to stand above denominational diversities.
- Perform other duties as required.
CORE CAPABILITIES
While
all 13 core capabilities are expected of the role, to help the
recruiters conduct more effective screening and interviewing of
prospective candidates, please select the level for which they will
interview. Then, identify a maximum of 3-4 priority core capabilities
that are the most critical for this position.
Select one level.
For older versions of Microsoft Word, double-click the checkbox, and
then click “Checked” in order to select the checkbox.
☐Individual Level
☒Leadership Level
☐Organisational Level
CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
Select 3-4 priority core capabilities that are the most critical for this position.
☒Achieving quality results & service.
☐Practisingaccountability & integrity.
☒Communicating information effectively.
☒Thinking clearly, deeply & broadly.
☒Understanding the Humanitarian Industry.
☒Practicing innovation & change.
☒Demonstrating Christ-centred life & work.
☐Learning for growth & development.
☐Maintaining work/life balance & effectiveness.
☐Building collaborative relationships.
☒Practicing gender & cultural diversity.
☐Influencing individuals & groups.
☐Understanding World Vision’s mission & operations.
Deadline: 17th October, 2020
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