2 New Job Vacancies at Medical Teams International (MTI) – Administrative Assistants
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| MEDICAL TEAMS INTERNATIONAL |
Administrative Assistant (2) Positions
Medical Teams International TZ
Job Description
Department: Operations
Team: Operations
Reports to (position): Technical: Human Resource Officer
Location(s): Kigoma /Mwanza
Work Days & Hours: Monday-Friday, 40 Hours/week, occasional weekends, and public holidays
Travel:
If Manager of Staff, Positions Supervised: (directly & indirectly)
Grey Sections for HR Completion
Job Code:
Job Grade:
FLSA: N/A
EEO Job Class: N/A
Last Update: 10/12/20
# Supervised:
(directly & indirectly) Direct: Cleaner/Cook & Guards
MTI Calling
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
JOB SUMMARY
Supporting referral management activities including
collecting all necessary supporting documents for referral bills and
ensuring required documents are in place for admission and discharge of
referral patients. Work closely with Finance Department to ensure timely
payment of referral management costs.
Recommended:
JOB
RESPONSIBILITIES
- Provide Administrative
Support regarding referral management such as collecting bills, invoices
and follow up on the permits for admission and discharge of referral
patients. - Support the Finance department in maintaining petty
cash for emergency referral costs and ensure proper and timely
liquidation of advances with adequate and appropriate documentations. - Prepare
and update the referral database on a timely basis with detailed
information pertaining patient’s admissions and discharge for all
elective and emergency referrals. - Ensure prior approvals are
sought for all investigation, emergency referral medicines and supplies
obtained outside any hospital without Memorandum of understanding with
MTI. - Prepare a reconciliation of referral costs for treatment and meals against referral database.
- Maintain and update all referral patient files on regularly
- Assists
in identifying and preparation of requisitions for various domestic
needs in the Patient house such as electricity, water, and other
supplies. - Participate in Monthly referral coordination meetings.
- Coordinate
with the referral focal person and the escorting nurse to ensure all
new patients are registered with all required documents and given all
necessary instructions and support.Provides orientations for new
employees by sharing on-boarding training including MTI policies and - procedures
- Collaborates with Human Resource Officer in management of patient’s guest-house.
- Provide and support provision of timely response to Program team queries regarding referral activities.
- Follow-up documentation and payment for all vendors who are providing direct support to patients at the referral hospitals.
- Ensure maintenance and security of patient’s guest house.
- Support
safeguarding of program participants and employees through promoting an
environment of awareness and upholding the code of conduct provisions
of Medical Teams Protection from Sexual Exploitation & Abuse, Child
& Vulnerable Adult protection, and harassment-free workplace
policies - Utilize volunteers whenever possible.
- Additional duties as assigned
EDUCATION, LICENSES, & CERTIFICATIONS
- Degree
in Social science, Human Resource Management, Organization Psychology,
or a related qualification from a recognized institution.
EXPERIENCE
- At least 1 years of experience in Administration or Human Resource Management is required
- Experience working with INGOs is an added advantage
KNOWLEDGE
- Knowledge of Administration and Human Resource activities
SKILLS
- Administrative Skills
- Basic Financial Management Skills
- Good interpersonal and communication skills, with a strong command of written and spoken English
- Refugee Health System Management
- Computer Literacy with at least knowledge in using Microsoft Word, Excel and Outlook.
ABILITIES
- Ability quickly adapt to provide prompt service to visitors
- Friendly and welcoming attitude
- Ability to maintain detailed records with high accuracy
- Ability to hold staff accountable to work responsibilities, MTI protocol and ethical standards
- Ability to support MTI Calling and adhere to the MTI Code of Conduct
PHYSICAL
REQUIREMENTS & WORKING CONDITION
Tools and Equipment Used
Requires
frequent use of personal computer, including word processing, database
programs; calculator, telephone, and copy machine.
Physical Demands
The
physical demands described here are representative of those that must
be met by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
While
performing the duties of this job, the employee is frequently required
to sit and talk or hear. The employee is required to walk; climb stairs;
use hands to finger, handle, or feel objects, tools, or controls; and
reach with hands, and arms.
The employee must occasionally lift
and/or move up to 50 pounds. Specific vision abilities required by this
job include close vision and the ability to adjust focus.
Work Environment
The
work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions. This position
requires occasional travel to health facilities located in remote areas
with very basic living conditions.
The noise level in the work environment is usually moderately quiet.
The
employee may be required to travel to remote areas where there are
potential health hazards and risks, limited hygiene facilities, extreme
weather, and very basic living conditions.
CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
APPLICATION DEADLINE: 26th October 2020. 5.00PM.
Application Procedure:
Interested
applicants who meet the criteria should email their application letter
and CV ONLY saved as your name (Surname FirstName) in PDF or Word ONLY
with subject as ‘’Admin Assistant” including 3 work related referees to: recruitmenttz@medicalteams.org
Indicate your Salary expectation/ current or previous salary/notice period, at the bottom of your CV
Indicate clearly the position applied for in the subject line “Admin Assistant”
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