Child Protection Officer, Driver & Finance Officer, Jobs Opportunities Deadline 30 January 2020

Job Description
Finance Officer – (2000004V)

TITLE: Finance Officer – Rukwa
TEAM/PROGRAMME: Finance Team Lishe Endelevu project LOCATION: Rukwa
GRADE: 4 POST TYPE: National

CHILD SAFEGUARDING:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

As part of these responsibilities the post holder will promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.

ROLE PURPOSE:
Under direct supervision of Field Office In-charge, the Finance Officer is expected to perform financial duties around accounting cycle and internal control environment, including; to ensure accuracy of accounting records & system, adherence of organizational policies & procedures and to ensure compliance of statutory obligations.

S/he is expected to ensure that financial regulations and controls are in place at all times and all the financial transactions are administered, recorded and reported in accordance with both Save the Children and donor policies and procedures. The post holder will ensure that financial record keeping is accurate and meet the required standard.

SCOPE OF ROLE:

Save the Children has been operational in Tanzania since 1986 providing support to children through developmental and humanitarian relief programmes delivered in support of GoT priorities and policies both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health & nutrition, HIV/TB and emergency response. In 2012, as part of a global reorganization process, Save the Children combined programmes of SCUK, SCUS, SC Sweden to create a single operation in Tanzania.

Save the Children has recently secured USAID funding for Multi-sectoral Nutrition Activity in Tanzania “Lishe Endelevu” to be implemented in Dodoma, Morogoro, Iringa, and Rukwa. The Finance Officer will be based in the field office directly supporting Lishe Endelevu program activities.

Reports to: Field Office In-charge [i.e. Project Area Manager]

Dimensions: with dotted line to Finance and Grants Specialist – Dodoma

Number of direct reports: None

KEY AREAS OF ACCOUNTABILITY:
Finance Governance/Compliance
• The position holder will ensure that all accounting transactions are recorded in Agresso in compliance with:
• Save the Children policies and procedures as well as Scheme of Delegation
• USAID donor’s policies and procedures and
• Statutory obligations [relevant TAX and VAT laws, compliance with GAAP]
• The post holder will ensure that each accounting transaction have a proper audit trail and supporting documents. The post holder will also ensure that the supporting documents are secured and archived in a retrievable manner
• S/he will ensure Scanning of payment vouchers for uploading them in Agresso /shared folder
• The post holder will be the focal point for all internal and external audits at field level from accounting side and will ensure that all audit queries are addressed timely and in an appropriate manner.

Cash Flow Management & Projections
• S/he will work with budget holders to estimate funds request on a timely basis to ensure resources are in place for carrying out project activities
• In consultation with Area Manager, s/he will ensure preparation and submission of cash flow requirements for the field office
• S/he will ensure that sufficient but not excessive funds are available for carrying out project activities in the field office
• S/he will ensure all payments to suppliers are made in a timely and accurate manner following organizational policies
• The post holder will manage and control cash in hand for field office including ensuring weekly and monthly cash reconciliation and daily cash counts.
• The post holder will also ensure proper management of field office bank account, ensure that bank mandate is followed and signatories list is up to date for field office. The post holder will also support Finance & Grants Specialist for bank reconciliations on monthly basis
• S/he will keep oversight of cash & bank balance and will ensure field office maintains its KPI for cash balances at the end of each month

Online Mobile Payments
• Makes sure Events and workshop Mobile payments are planned properly for cash flow purpose and during the events documentation are collected and initiated for timely payments.
• Coordinate with program team on Mobile Bulk payments, get their activity schedule and likely payments coming week/month for timely support.
• Guide program team on the expected compliance documents for payments.
• Prepare Excel based required Mobile Payment information, get complete supporting documentation and share approved payment documents to Dar Office for payment.
• Coordinate with Dar Office Colleagues for payment and subsequent status.
• Keep up to date tracking sheet for all payment submitted to Dar Office.

General Accounting
• Ensure all transactions field offices are recorded accurately from all aspects in Agresso and system is up to date for postings on weekly basis. This may require submission of Agresso GLACOS for review of Finance & Grants Specialist before posting
• Follow-up on pending advance /receivable balances from staff member and ensure compliance of SCI policy is adhered at all levels. S/he will prepare a list of outstanding floats for Area Manager on a weekly basis and follow up to ensure retirement of all floats as per policy
• The post holder will ensure accuracy of posting in accordance Save the Children Cost Allocation Methodology and Premises Guidelines
• S/he will ensure field office KPIs for recording and posting are met according to set benchmarks i.e. weekly basis

Budget vs Actual Report
• Assist Budget Holders for periodic forecast and ensure that the budget holders understand forecast process and their budget forecast is aligned with the activities plan
• Assist Area Manager for Budget vs. Actual review and facilitate BVA review meetings on monthly basis with program teams
• Ensure that action points from those meeting are followed and corrections are accounted for in the system

Others
• The post holder will ensure that an up to date assets register is maintained by supply chain team
• The post holder will assist Finance and Grants Specialist for stock counts and reconciliations on periodic basis
• S/he will assist the Programme Manager and Finance & Grants Specialist of any operational challenges or discrepancies relating to the financial management of the programme in a timely manner.
• In consultation with Finance & Grants Specialist and Head of Awards, support program teams on grants compliance matters and other donor /USAID rules and regulations
• Represent the Finance Department on the Procurement Committee, in opening and evaluation of procurement bids
• Ensure SCI’s policies on Fraud and Dishonesty are followed in daily routines, and complied at all level in accounting cycle.
• Ensure induction training for all staff on matters associated with finance & compliance, and periodic refresher training at field office level
BEHAVIOURS (Values in Practice)

Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities

Ambition:
• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development and encourages other team members to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally
• Approachable, good listener, easy to talk to.

Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Commitment to Save the Children values

QUALIFICATIONS AND EXPERIENCE
Essential
• Bachelor Degree/ Diploma in Accounting/Finance.
• Master Degree/ ACCA /CPA is highly desirable and will have a value added for application
• At least 4 years accounting and administration experience preferably in NGO Sector
• Knowledge of computerized accounting application is must requirement with strong analytical skills in spreadsheets
• Demonstrated good skills and experience in managing financial, office administration and logistics systems
• Attention to detail and accuracy, strict adherence to organizational policies, procedures and internal control systems.
• Excellent inter-personal communication skills and strong analytical approach and attention to detail. Fluency in written and oral English communication skills is a requirement.
• Ability to support, work with and interpret financial reports to staff with limited financial skills.
• Commitment to, and understanding of, Save the Children’s Vision, Mission, values, principals, and the Child Protection Policy

Location: Dodoma
Employee Status: Fixed Term
Closing Date: Jan 26, 2020

To apply click here

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Driver – Kibondo – (200000C2)

TITLE: Driver
TEAM/PROGRAMME: Supply Chain LOCATION: Kibondo – Kigoma region – Tanzania
GRADE: 6 CONTRACT LENGTH: 1 year, renewable
CHILD SAFEGUARDING:

ROLE PURPOSE: The driver is responsible for driving Save the Children staff adhering to Driver responsibility, guidelines, performing routine maintenance, assist on logistics activities as assigned by line manager and always making sure the vehicle is clean and in good condition. It is essential that the driver at all times demonstrates reliability, punctuality and discipline while performing his/her duties, has good communication skills and the ability to work on her/his own initiative in a timely manner. Save the children expects all staff members to have a high degree of professionalism in the workplace and commitment to fulfilling the rights of children.
SCOPE OF ROLE:
Reports to: Logistics Officer

Dimensions:

Staff directly reporting to this post: Nil

KEY AREAS OF ACCOUNTABILITY:

To drive Save the Children passengers within Kasulu, Kigoma and the country as required, take proper care of assigned vehicles and the safety of the passengers at all times.
Carry out routine vehicle maintenance checks on a daily basis to ensure proper upkeep of vehicles and immediately draw the attention of the line manager of any damage or fault on the vehicle.
Carry out weekly maintenance checks on SC vehicles which includes: suspension, engine, gear box, alarm system, vehicle tools, battery, locks, brakes, clutch fluid levels, loose nuts and bolts on the vehicle, unexpected noises, fluid leaks under the vehicle and any damage to the body or interior parts.
Altering the Emergency Response Team Leader Field Manager. in time on the expiration dates of periodic servicing and maintenance of the vehicle in line with manufactures recommendations and SC transport policies and procedures.
Maintain the cleanliness of SC vehicles at all times, both internally and externally.
Drive in a safe and reasonable manner following the standard speed limits set by SC at all times and report an accident at the earliest opportunity.
Complete the logbook on a daily basis as per the transport Management handbook.
Responsible in making sure SC vehicles are fuelled on half tank basis and every month end the tank is full before commencing the next months log book.

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the broader team and partners accountable to deliver on their responsibilities
Ambition:
• Sets ambitious and challenging goals for themselves and take responsibility for their own personal development
• Future orientated, thinks strategically and on a global scale
Collaboration:
• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, managers, members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks
Integrity:
• Honest, encourages openness and transparency
• Commitment to Save the Children values

QUALIFICATIONS AND EXPERIENCE
• Minimum of certificate in driving related course or basic vehicle mechanics.
• At least three-year experience in the same or related position
• Valid Clean Class C Driving License
• Volunteering experience in an international NGO is an added advantage.
• Strong interpersonal and team skills.
• Experience in supply chain management in procurement, transport and distribution, warehouse and stock management.
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Available for the full four month period.
• Commitment to and understanding of Save the Children’s vision, mission and values including rights-based approaches
• Good communication in English.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures;

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Location: Kigoma
Employee Status: Fixed Term
Closing Date: Jan 29, 2020

TO APPLY CLICK HERE

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Child Protection Officer – (200000DQ)

JOB TITLE: Child Protection officer
TEAM/PROGRAMME: Humanitarian emergency response for Burundi refugee LOCATION: Kigoma region – Tanzania
GRADE: 4 CONTRACT LENGTH: 1 year, renewable
CHILD SAFEGUARDING:

Level 3: √ the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
Background
Due to political unrest in Burundi high numbers of refugees escaping into neighbouring countries of DRC, Uganda, Rwanda & Tanzania. The current Burundian refugee population in Tanzania is over 172,000 of which over 50% are children. SCI is implementing a child protection and education programme in refugee camps and wishes to scale up the response in refugee camps.

ROLE PURPOSE:
Work closely with local implementing partners, SC Education staff, and members of the child protection sector working Group, UNHCR and other UN agencies, to ensure that the programme goals are achieved. Specific areas of concern are the provision of Child friendly space activities in refugee camps. He/She provides overall leadership at programme level for the sector, and ensures that SC vision and overall program goals related to the sector are met. He/She is responsible for providing managerial, technical, and administrative support to partner staff during the implementation of an integrated program. For purposes of ensuring healthy collaboration between SC’s response and other actors in refugee education/protection, the officer will actively participate in child protection-related activities and meetings in designated refugee camps.

SCOPE OF ROLE:
Reports to: CP Coordinator
Dotted Line: CP Manager

KEY AREAS OF ACCOUNTABILITY:
• Support the CP program to develop, implement and monitor quarterly, monthly and weekly activity plans to achieve expected results. This includes planning of activities, budgets and procurement.
• Provide daily supervision and support to the CFS in the Camps and ensure the PSS activities are implemented in a quality and timely manner and ensure that the standards at the CFS are met.
• Provide supervision and monitoring of the CFS Animators, guards and Cleaners and ensure proper performance Management.
• Ensure proper documentation, registration and attendance of children and young people at the CFS is in place.
• Plan, organize, coordinate and monitor child protection and PSS outreach activities at community level. Activities may include meetings and discussions with members of the community, parent meetings.
• Plan, organize, coordinate and monitor community events to disseminate messages about child protection in the camps.
• Facilitate contacts with community groups and local associations.
• Support and strengthen including training of community based child protection mechanisms and child-led groups / clubs, animators.
• Develop educational tools for training and group facilitation in the field of community mobilization and in support of the team members, clubs and community networks.
• Ensure the community based protection mechanism interventions and activities are implemented, supported and documented.
• In collaboration with the project monitoring and evaluation to ensure the documentation of interventions Save the Children in community mobilization (reports, weekly reports, monthly reports, interim reports, annual reports).
• Support mechanisms for increasing children participation in CFS decision-making process regarding the space and at the camp level.
• Working together with parents to ensure a holistic approach to child protection, supporting regular parent’s meetings.
• Represent Save the Children and the program with relevant government and coordinating agencies on programme, secure their support and follow up with them on progress.
• Report any violation of the child safe guarding policy of Save the Children immediately.
• Lead on and regularly update a map existing services to which children and families can be referred to. Link Social workers with service providers and support effective collaboration.
• Supervise and coach Social workers on the identification, assessment, documentation, referral (to relevant services) and follow-up of at-risk children and families
• Supervise and support the Social workers in family visits if necessary
• Organize weekly case management conferences with all Social workers and other partners where necessary.
• Ensure that Social workers respect confidentiality and follow ethical guidelines.
• Ensure that files, registers and computer databases are used in an appropriate and correct manner and ensure case workers adhere to proper documentation and data protection protocols.
• Support the implementation of the Inter-Agency Child Protection Information Management System
• Review the follow up of cases, and ensure all cases are managed within acceptable timelines.
• Work in close collaboration with the child protection team to strengthen role of child protection networks/committees, Animators, teachers, caregivers in case management.
• Support the Child Protection Manager / Child Protection Adviser in capacity building of case workers.
• Submit regular case management reports and ensure that information is kept up to date.
• Coordinate with other agencies offering case management services to children on referral and transfer of cases.
• Participate and support the set up and facilitation of regular inter- agency case conferences.
• Ensure internal referral mechanisms (with other sectors) are in place and cases are appropriately managed and followed up when referred.
• Ensure constant and transparent communication and collaboration with relevant stakeholders, including community members, community leaders and families
• Document best practice, case studies and learning.
• Share information on field-level successes and challenges with the Child Protection Manager and other agencies as appropriate. Ensure that major challenges are flagged early, and addressed in an appropriate way;
• Facilitate, collect and report information regarding the overall situation of child protection risks in Save the Children operational areas
• Lead the preparation of all procurement and administrative documents required for case management implementation.

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving results together with children and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding
Ambition:
• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages team to do the same
• Widely shares personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically and on a global scale
Collaboration:
• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks
Integrity:
• Honest, encourages openness and transparency
• Always acts in the best interests of children

QUALIFICATIONS AND EXPERIENCE
Essential
• University Degree in Social Sciences or related technical field.
• Knowledge in Child Protection, Child´s rights, programming and mainstreaming
• International/national experience of natural disasters or conflicts
• At least four years work experience within your profession
• Experience in designing, managing, monitoring and evaluating child protection programs in emergency, transition and development contexts
• Ability to identify the main gaps in child protection in the given context to inform a holistic response for children.
• Commitment to and understanding of child rights, Save the Children’s aims, values and principles and humanitarian standards as Sphere Charter and Code of Conduct
• Good knowledge of and experience in using established inter-agency standards and guidelines in child protection, such as the Inter-agency Guidelines on Separated and Unaccompanied Children, the Paris Principles, Minimum Standards on Child Protection
• Experience in capacity building and in strengthening various duty bearers understanding of and response to child protection through Child friendly spaces.
• Self-awareness and proven ability to operate successfully in different cultural environments
• Ability to achieve results and maintain consistent high standards of professional behavior and achievement, including when working alone.
• Good team leader and team member skills, including the ability to be part of and organize, support, manage and develop a small team.
• Ability to communicate and maintain appropriate and productive relations with a range of actors, including children, parents, local and national authorities in political and militarily sensitive environments.
• Experience of working with partners and a participatory approach
• Ability to manage stress, be flexible and accommodating in difficult and frustrating working circumstance.
• Have undertaken approved Safety and Security Training in accordance with member and Save the Children
required minimum standard.
• Understanding of Kirundi language will be an asset
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of
skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures;

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Location: Kigoma
Employee Status: Fixed Term
Closing Date: Jan 30, 2020

TO APPLY CLICK HERE

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