Senior Human Resources & Administration Officer at The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI)

VACANCY ANNOUNCEMENTS

The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of Elizabeth

Glaser Pediatric AIDS Organization (EGPAF) is Tanzanian led and managed national

organization focusing largely on HIV and AIDS and other related health programs. AGPAHI

implements all its programs in collaboration with Tanzania Government Entities through the

Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) and

President’s Office – Regional Administration and Local Government (PO RALG) and other

stakeholders. AGPAHI supports the provision of high-quality HIV and other health services and

ensures that efforts are well-integrated into existing regional and district health systems.

AGPAHI is implementing various projects that are highly demanding and thus the organization

is looking for a motivated, result driven, qualified and competent staff to fill the position of a

Senior Human Resources and Administration Officer to be based at the Head Office Dar es

salaam. The Senior HR and Admin Officer will report to the Human Resources and

Administration Manager.

Position Overview:

The Senior Human Resources & Administration Officer is a self-motivated individual who will

provide oversight to personnel matters and oversee essential administrative activities. Under the

direct supervision of the HR and Admin Manager, the Senior Human Resources and

Administration Officer coordinates and oversees day to day Administration activities of the

organization, overall management of organization assets and equipment, fleet management, and

property and facilities, utilities and travel at the Head office and field offices.

Principal Functions:

 Responsible for the administrative services for the entire organization

 Develop and maintain database for all suppliers of administration department

 Ensure that lease agreements are up to date for all Offices and properly kept in a

data base.

 Responsible for Management of stationary and utilities expenditures at the head

office and field offices.

 Ensure that all utility bills are paid timely including monthly updates and

payments of staff air time.

 Ensure proper management of the security company that provides services at

AGPAHI Offices.

 Prepare maintenance schedule and ensure its implementation

 Assist on planning and controlling the daily movement of Vehicles using

AGPAHI available tools

 Ensuring that all Vehicles are running within stipulated Government Regulations

such as, Insurance Cover etc.

 Ensure offices, Furnitures, Vehicles and other property and asset acquisition to 

meet the needs and requirements and also disposal of all not needed and

deteriorated assets or properties.

 Manage Head office and field office inventory by maintaining updated

information in collaboration with Field Operations Coordinator for Regional

offices and propose disposal where necessary.

 Ensure high standards of cleanliness and maintenance of office surrounding

environment

 Advice the HR and Admin Manager on any HR and Admin policies and

procedures issues.

 To manage all leave requests for Dar Staff as per Tanzanian Labor Laws

 Training, learning and development for staff is identified and organized for staff

in line with budgets available for the training and development.

 Keep abreast of new policies and procedures in Human Resources that apply to

Tanzania

 Ensure that appropriate supervisors are advised of any changes to procedures and

policies.

 Propose ways and means to maintain and retain qualified and competent staff

 Ensure that safety needs are met in the Head office and risk management taken

into account

 Supervises the activities of Logistics Officers and Administrative Staff

 Carry out any other responsibilities as assigned by HR and Admin Manager

Education, Skills & Abilities

 Bachelor degree in Administration, HR or Logistics

 4 years’ experience in administration duties

 Excellent interpersonal and communication skills

 Experience of managing a team

 Ability to work efficiently and quickly in a fast paced environment

 Previous work experience in working with NGOs would be preferred

 Highest ethical and integrity

 Computer literacy, with comfortable working experience with the basic Microsoft

packages (Word and Excel )

HOW TO APPLY. Interested candidates should submit a cover letter quoting the title of the

position, a CV and the Names and contact information of three referees (at least two of which

must be professional) before the closure of business on Friday 19, January 2018 to the Human

Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative

(AGPAHI) Plot 372, House No. 7 Chole Road (Near Coco Beach) P.O. Box 38252 Dar es

Salaam or by e-mail to recruitment@agpahi.or.tz Please quote the title of the position applied for

in the e-mail subject line or on the application envelope.

AGPAHI is an equal opportunity employer. Only shortlisted candidates will be contacted.